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Automation

Use Automations in Notion to trigger actions—like creating pages, sending notifications, or updating records—when specific events occur, saving time on repetitive tasks.

Definition

Automation in Notion refers to the ability to set up workflows that automatically perform actions when certain conditions or events occur. You can trigger native actions—such as creating a new page, updating a database record, or sending a notification—or connect to external services via the Notion API and third-party platforms like Zapier or Make. Automations rely on defined triggers (events) and actions (tasks) to streamline routine processes.

Usage & Context

In practice, you might use Automations to log every new form response into a designated database, alert your team in Slack when a status changes to “Completed,” or push new Notion entries into a CRM. You configure Automations from the Integrations & API section of your workspace or by writing custom scripts against the Notion API. Once enabled, Automations run in the background, ensuring your workspace stays up to date without manual intervention.

Frequently Asked Questions

How do I create an Automation in Notion?
Open Settings & Members, go to Integrations & API, connect a third-party tool or use the native Automations panel. Define a trigger event and one or more actions, then turn the workflow on.
Can I build Automations without coding?
Yes. Notion’s native Automations panel offers a no-code interface for common workflows. For more complex integrations, you can use tools like Zapier or write custom scripts with the Notion API.
Are Automations available on all Notion plans?
Basic Automations are available on all paid plans. Advanced or unlimited automation runs and custom integrations require a Team or Enterprise subscription.
Can Automations update database properties?
Absolutely. You can configure Automations to modify any editable property in your database—text, select, date, checkbox, and more—based on the trigger conditions you set.

Benefits

By automating repetitive tasks in Notion, you reduce manual data entry, minimize errors, and ensure consistent workflows. Teams gain efficiency and can focus on high-value work rather than routine updates.

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Related Terms

API

Integrations & API+2

The Notion API lets developers access and manipulate content in Notion workspaces programmatically. Integrate external apps, automate workflows, and build custom tools.

AI Blocks

Blocks & Formatting+2

Versatile AI-powered blocks in Notion that let you generate content, summarize text, translate languages, and automate tasks directly within your pages.

Aggregation

Database Views & Filtering+2

Feature that calculates summary values—sums, averages, counts, and more—across database entries, giving quick insights at the bottom of any view.

Board

Database Views & Filtering+2

A Board is a Kanban-style database view in Notion that displays items as draggable cards in columns, ideal for visual workflow and project management.

Calendar View

Database Views & Filtering+2

A database view displaying items on a monthly calendar layout based on a date property, helping you organize events, tasks, and deadlines chronologically.

Checkbox

Blocks & Formatting+2

A toggleable field or block in Notion for marking items as complete or tracking true/false status within pages and databases.

Collaboration

Collaboration & Permissions+2

Seamless teamwork in Notion where multiple users work together in real time. Involves sharing pages, managing permissions, leaving comments, and assigning tasks.

Command Palette

Core Concepts+2

A keyboard-driven interface in Notion for quick navigation, block insertion, and command execution, streamlining workflows without leaving your keyboard.

CRM

Community Terms & Use Cases+2

A CRM in Notion is a customizable database to track customer relationships, manage leads, and streamline sales processes within your workspace.

Custom Properties

Database Properties+2

User-defined database fields in Notion that let you capture and structure data with tailored property types.

Email

Database Properties+2

A database property for storing email addresses. Enables direct email composition, validation, and integration with external tools.

Files & Media

Blocks & Formatting+2

Upload and manage documents, images, audio, and video directly in Notion pages and databases. Enhance visuals, share resources, and collaborate seamlessly with built-in file support.

GitHub Integration

Integrations & API+2

Connect Notion with GitHub to sync commits, issues, and pull requests directly in your workspace for unified project tracking and collaboration.

Google Drive Integration

Integrations & API+2

Embed, preview, and manage Google Drive files directly in Notion. Access Docs, Sheets, Slides, and other Drive assets without leaving your workspace.

Kanban Board

Database Views & Filtering+2

A Kanban Board in Notion is a database view that displays items as cards in customizable columns. Teams can drag and drop tasks across stages to visualize and manage workflows.

Last Edited Time

Database Properties+2

A database property that logs when a page or record was last modified, helping you track updates and changes automatically.

Make Integration

Integrations & API+2

Make Integration lets you connect Notion to thousands of apps and automate workflows using the Make (formerly Integromat) automation platform.

Miro

Integrations & API+2

Miro is a digital whiteboard platform for visual collaboration. In Notion, you can embed interactive Miro boards to brainstorm, diagram, and workshop ideas.

Productivity Hacks

Shortcuts & Productivity Hacks+2

Productivity Hacks are workflows, shortcuts and templates in Notion that streamline tasks, optimize processes and help you work smarter and more efficiently.

Project Management

Core Concepts+2

Coordinating tasks, resources, and timelines in Notion using databases, views, and templates to plan, track, and deliver projects efficiently.

Slack Integration

Integrations & API+2

Slack Integration lets you connect your Notion workspace with Slack channels, enabling notifications and messages from Notion directly in Slack for seamless collaboration.

Super.so

Integrations & API+2

Super.so is a third-party tool that transforms Notion pages into fully customizable, responsive websites. It offers SEO optimization, custom domains, and live syncing.

Template

Core Concepts+2

Templates in Notion are reusable page or database structures, speeding up content creation and ensuring consistent formatting across your workspace.

Template Button

Blocks & Formatting+2

The Template Button duplicates pre-designed content or page structures with one click. Use it to automate repetitive workflows in Notion.

Widgets

Blocks & Formatting+2

Interactive add-ons embedded in Notion pages—clocks, charts, progress bars, videos, and more—to enrich content and functionality.

Zapier Integration

Integrations & API+2

Link Notion with thousands of apps through Zapier’s no-code automation. Set up triggers and actions to automate workflows and sync data seamlessly.

Conclusion

Automation transforms Notion from a static workspace into a dynamic, responsive system that adapts as your projects evolve. By setting up tailored triggers and actions, you keep data accurate, teams informed, and processes running smoothly without manual oversight.

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