Notion Glossary
A comprehensive guide to Notion terminology, features, and concepts to help you master your workspace
A
Automation
Use Automations in Notion to trigger actions—like creating pages, sending notifications, or updating records—when specific events occur, saving time on repetitive tasks.
API
The Notion API lets developers access and manipulate content in Notion workspaces programmatically. Integrate external apps, automate workflows, and build custom tools.
Ambassador
A Notion Ambassador is a community advocate recognized by Notion for leading events, creating resources, and helping users get the most out of the platform.
AI Blocks
Versatile AI-powered blocks in Notion that let you generate content, summarize text, translate languages, and automate tasks directly within your pages.
Aggregation
Feature that calculates summary values—sums, averages, counts, and more—across database entries, giving quick insights at the bottom of any view.
B
Bulleted List
A Bulleted List in Notion is a block type for creating unordered lists, organizing content into bullet points to improve readability and structure.
Breadcrumb
A navigation trail at the top of a Notion page that shows its position in your workspace hierarchy. Click segments to jump between parent and child pages.
Board
A Board is a Kanban-style database view in Notion that displays items as draggable cards in columns, ideal for visual workflow and project management.
C
Custom Properties
User-defined database fields in Notion that let you capture and structure data with tailored property types.
CRM
A CRM in Notion is a customizable database to track customer relationships, manage leads, and streamline sales processes within your workspace.
Command Palette
A keyboard-driven interface in Notion for quick navigation, block insertion, and command execution, streamlining workflows without leaving your keyboard.
Commenting
Leave notes, feedback, and questions directly on pages or blocks. Commenting in Notion streamlines collaboration by centralizing conversations in context.
Collaboration
Seamless teamwork in Notion where multiple users work together in real time. Involves sharing pages, managing permissions, leaving comments, and assigning tasks.
Code Block
A Code Block in Notion lets you embed formatted code snippets with syntax highlighting, language selection, and copy-to-clipboard functionality.
Checkbox
A toggleable field or block in Notion for marking items as complete or tracking true/false status within pages and databases.
Callout
A Callout is a Notion block that highlights content with an icon and colored background to draw attention to important notes, tips, or warnings.
Calendar View
A database view displaying items on a monthly calendar layout based on a date property, helping you organize events, tasks, and deadlines chronologically.
D
Duplicate Template
Clone an existing database template to preserve its structure, content, and settings, enabling you to quickly customize new templates.
Divider
A horizontal line block in Notion that visually separates sections or content areas within a page, improving readability and organization.
Date Mention
An inline reference to a date value or date property within any Notion text block. Clickable and editable, it links directly to the Notion date picker and related database entry.
Date Manipulation
Techniques for calculating, adjusting, and formatting date properties in Notion using formulas and built-in functions for dynamic scheduling and reminders.
Date
The Date property stores single dates or date ranges for entries in Notion databases. Use it to schedule events, track deadlines, set reminders, and filter by time.
Database Template
A predefined layout for database entries, setting default properties and content to standardize and speed up data entry in Notion.
Database Sort
Database Sort lets you order entries in a Notion database by one or more properties in ascending or descending order to highlight key information.
Database Relations
A property linking entries across Notion databases, creating bidirectional connections for dynamic, relational data modeling and insights.
Database Grouping
Group database entries by property values into collapsible sections for clearer organization and navigation in Notion.
Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
E
A database property for storing email addresses. Enables direct email composition, validation, and integration with external tools.
F
Formula
A database property that calculates and transforms values using functions. Create dynamic outputs like dates, text manipulation, logical checks, and math operations.
Filter
Filters in Notion let users narrow down database items by setting conditions. Use single or multiple criteria to customize views and focus on relevant data.
Files & Media
Upload and manage documents, images, audio, and video directly in Notion pages and databases. Enhance visuals, share resources, and collaborate seamlessly with built-in file support.
G
Group
Grouping in Notion segments database items within a view based on a property, creating collapsible sections that improve clarity and streamline data navigation.
Google Drive Integration
Embed, preview, and manage Google Drive files directly in Notion. Access Docs, Sheets, Slides, and other Drive assets without leaving your workspace.
GitHub Integration
Connect Notion with GitHub to sync commits, issues, and pull requests directly in your workspace for unified project tracking and collaboration.
Gallery
Gallery view lets you display database items as image-driven cards in a grid. Ideal for portfolios, mood boards, and visual content libraries.
H
Heading 3
Heading 3 is the medium-level heading block in Notion. It creates clear sub-section titles below Heading 2 to organize your page’s content hierarchy.
Heading 2
Heading 2 is Notion’s second-level heading block. It organizes content into clear sub-sections for improved readability and structure.
Heading 1
Heading 1 is the largest title style in Notion, creating primary section titles that improve document structure and readability.
Habit Tracker
A Habit Tracker in Notion is a customizable database template that helps you log, analyze, and visualize daily habits using properties like dates, checkboxes, and formulas.
K
Knowledge Base
A centralized repository in Notion for organizing and sharing documentation, resources, and best practices across teams.
Keyboard Shortcuts
Keyboard shortcuts in Notion are key combinations that let you perform actions—like formatting text, navigating pages, and adding blocks—faster than using menus.
Kanban Board
A Kanban Board in Notion is a database view that displays items as cards in customizable columns. Teams can drag and drop tasks across stages to visualize and manage workflows.
L
List
In Notion, a List block organizes content into ordered, unordered, or task-style items. Lists help outline steps, manage tasks, and display information clearly.
Linked Database
An embedded view of an existing Notion database that stays synced and lets you customize filters, sorts, and layouts anywhere in your workspace.
Link Sharing
Link Sharing in Notion lets you generate and distribute URLs to pages, databases, or views with customizable access levels for team members or public users.
Link to Page
A block that links to an existing Notion page, enabling seamless navigation and interconnected content across your workspace.
Layout
Arrangement of content blocks to create structured pages, using columns, sections, and spacing for clear visual hierarchy.
Last Edited Time
A database property that logs when a page or record was last modified, helping you track updates and changes automatically.
M
Multi-select
A database property type that lets you tag records with multiple predefined options, enabling flexible categorization, filtering, and grouping.
Miro
Miro is a digital whiteboard platform for visual collaboration. In Notion, you can embed interactive Miro boards to brainstorm, diagram, and workshop ideas.
Mentions
Mentions let you tag pages, people, dates, or reminders by typing “@” to link content, notify collaborators, and keep your Notion workspace connected.
Markdown Support
Notion's Markdown Support lets you use Markdown syntax to quickly format text. Write headers, lists, links, and more with simple markdown shortcuts that auto-convert to rich blocks.
Make Integration
Make Integration lets you connect Notion to thousands of apps and automate workflows using the Make (formerly Integromat) automation platform.
N
Number
A database property type for entering and formatting numeric values. Supports decimals, percentages, currencies, and durations for consistent data tracking.
P
Project Management
Coordinating tasks, resources, and timelines in Notion using databases, views, and templates to plan, track, and deliver projects efficiently.
Productivity Hacks
Productivity Hacks are workflows, shortcuts and templates in Notion that streamline tasks, optimize processes and help you work smarter and more efficiently.
Phone
A database property in Notion for storing and formatting telephone numbers with click-to-call support and consistent styling.
Person
A database property to assign workspace members or guests to items, showing avatars and names for clear ownership, responsibility, and collaboration.
Permissions
Permissions in Notion control who can view, comment on, edit, or share content at the workspace or page level.
Parent Page
In Notion, a Parent Page is the top-level page that contains nested subpages, enabling hierarchical organization and navigation of your workspace.
Page Mention
An inline reference to another Notion page using the @ symbol, creating dynamic links that update with the page title and enable quick navigation.
Page Link
A Page Link block connects to another Notion page, enabling fast navigation, organization, and reference without duplicating content.
Page
A Page in Notion is a flexible, modular workspace for organizing text, media, databases, and sub-pages. It serves as the primary building block for structuring your workspace.
Q
Quote Block
A block that formats text with a vertical bar to highlight quoted material or important lines. Ideal for attributing statements and emphasizing key insights in Notion pages.
R
Rollup Calculations
Rollup calculations aggregate and compute metrics (sum, count, average, etc.) from related records in Notion databases for real-time insights.
Rollup
A database property that aggregates values from related records using Relation fields. Summarize data like sums, counts, averages, and specific properties across databases.
Roadmap
A visual plan created using Notion’s database views to outline milestones, timelines, and deliverables for projects or products.
Relation
A Relation property in Notion links records between databases, letting you connect and view associated items across tables for richer, interlinked workflows.
S
Sync Block
A container block that mirrors content across multiple pages in Notion. Edit once and changes appear everywhere, keeping information consistent.
Super.so
Super.so is a third-party tool that transforms Notion pages into fully customizable, responsive websites. It offers SEO optimization, custom domains, and live syncing.
Sub-page
A sub-page is a page nested within another page in Notion, providing hierarchical organization and streamlined navigation for complex content.
Startup Guide
A pre-built Notion template designed to help startups quickly set up essential pages and workflows for team onboarding, project tracking, and operational organization.
Sort
Arrange database entries by specified property values to organize and prioritize your Notion data.
Slack Integration
Slack Integration lets you connect your Notion workspace with Slack channels, enabling notifications and messages from Notion directly in Slack for seamless collaboration.
Shortcuts
Keyboard and slash shortcuts in Notion let you quickly format content, execute commands, and navigate pages without leaving the keyboard.
Sharing
Sharing lets you grant access to Notion pages or databases via user invites or public links, with granular view, comment, and edit permissions.
Select
A database property that lets you assign a single label from a predefined list to each record for consistent categorization.
T
Toggle List
A Toggle List is a collapsible block in Notion that hides or reveals nested list items, helping you organize content, reduce clutter, and improve readability.
Toggle Block
A block type that lets you hide or show nested content under a clickable header, organizing information into collapsible sections for cleaner pages.
Timeline
A database view in Notion that displays items along a chronological bar using date properties for scheduling and visual project planning.
Text
Text is the default block for writing paragraphs, notes, and descriptions in Notion. It supports inline formatting, mentions, and links.
Template Button
The Template Button duplicates pre-designed content or page structures with one click. Use it to automate repetitive workflows in Notion.
Template Builder
A visual interface in Notion for designing and managing reusable page and database templates. Streamlines the creation of consistent, repeatable content structures.
Template
Templates in Notion are reusable page or database structures, speeding up content creation and ensuring consistent formatting across your workspace.
Table of Contents
A dynamic block that auto-generates a list of page headings, creating a clickable outline for easy navigation across long Notion pages.
Table
A Table is a core database view in Notion that presents entries in rows and columns for easy data organization and management.
U
User Groups
Named collections of users in Notion used to assign permissions and manage access levels across pages and workspaces.
URL
A URL is a web link you can insert into Notion text or store as a URL property in databases for quick access to external resources.
V
View
A View in Notion is a saved perspective of a database that configures filters, sorts, and layout (Table, Board, Calendar, and more) for tailored data display.
W
Wiki
A Wiki in Notion is a structured, interconnected collection of pages that serve as a collaborative knowledge base. It lets teams document and share information seamlessly.
Widgets
Interactive add-ons embedded in Notion pages—clocks, charts, progress bars, videos, and more—to enrich content and functionality.
Whimsical
An integration allowing you to embed interactive flowcharts, mind maps, and wireframes from Whimsical directly into Notion pages.
Weekly Planner
A Notion template or view that displays tasks, events, and projects organized by week, helping users plan and track weekly goals efficiently.
Z
Zapier Integration
Link Notion with thousands of apps through Zapier’s no-code automation. Set up triggers and actions to automate workflows and sync data seamlessly.