Permissions
Permissions in Notion control who can view, comment on, edit, or share content at the workspace or page level.
Definition
Permissions in Notion refer to the access rights assigned to users or groups, dictating what they can do with a workspace, page, database, or block. Notion offers four primary permission levels—Full Access, Can Edit, Can Comment, and Can View—each granting different capabilities from sharing and moving content to adding or modifying data. These controls can be applied at both workspace and individual page levels, and they can be inherited or customized for granular security.
Usage & Context
When you invite collaborators or share a page, Notion’s permissions menu lets you assign roles that match each person’s responsibilities. Workspace admins set default policies that apply across all pages, while page owners can override these settings for specific content. Permissions can be adjusted at any time via the Share menu, ensuring teams maintain control over sensitive information and workflows.
Frequently Asked Questions
- What are the different permission levels in Notion?
- Notion offers Full Access (view, edit, share, invite), Can Edit (modify content), Can Comment (add comments only), and Can View (read-only).
- How do I change permissions on a page or database?
- Open the Share menu in the top-right corner, select a user or group, choose the desired permission level, and save. Changes take effect immediately.
- Can I set permissions on individual blocks?
- Permissions in Notion apply at the page or database level rather than on single blocks. To restrict part of a page, move it to its own page or database and adjust permissions there.
- How do workspace admins enforce sharing policies?
- Admins access Workspace Settings > Permissions to set defaults for all pages (e.g., disabling public sharing) and manage member roles (admin, member, guest).
- Can I prevent users from sharing a page they can edit?
- Yes. Workspace admins can disable sharing settings for members or guests, ensuring only authorized roles can grant access to others.
Benefits
By defining clear permission levels, teams can collaborate without risking accidental edits or unwanted data exposure. Permissions ensure that sensitive information remains secure, while still enabling the right people to interact with shared content.
Related Terms
Collaboration
Seamless teamwork in Notion where multiple users work together in real time. Involves sharing pages, managing permissions, leaving comments, and assigning tasks.
Commenting
Leave notes, feedback, and questions directly on pages or blocks. Commenting in Notion streamlines collaboration by centralizing conversations in context.
Link Sharing
Link Sharing in Notion lets you generate and distribute URLs to pages, databases, or views with customizable access levels for team members or public users.
Mentions
Mentions let you tag pages, people, dates, or reminders by typing “@” to link content, notify collaborators, and keep your Notion workspace connected.
Ambassador
A Notion Ambassador is a community advocate recognized by Notion for leading events, creating resources, and helping users get the most out of the platform.
Person
A database property to assign workspace members or guests to items, showing avatars and names for clear ownership, responsibility, and collaboration.
Conclusion
Permissions are a cornerstone of secure and efficient collaboration in Notion. They empower workspace admins and page owners to tailor access rights, maintaining both productivity and data governance across individual pages and entire workspaces.
Secure your forms: set permissions with NoteForms
Try NoteForms for freeLoved by our customers
100.000+ users and companies have chosen NoteForms
to build beautiful & powerful forms with Notion