Multi-select
A database property type that lets you tag records with multiple predefined options, enabling flexible categorization, filtering, and grouping.
Definition
The Multi-select property in Notion is a database field that allows you to assign multiple tags or labels from a custom list to a single record. Unlike the Select property—which restricts you to one choice per record—Multi-select lets you apply any combination of options, each with its own color, making it ideal for complex categorization and visual organization. You can create, rename, and recolor options on the fly or import them in bulk to streamline setup.
Usage & Context
Multi-select is used whenever you need to categorize items under various themes, stages, or attributes simultaneously. For example, you might tag a task with both “High Priority” and “Client Request,” or label a content piece as “Blog,” “SEO,” and “Draft.” It powers powerful views: filter a table to show only records tagged “In Progress” or group a board view by multiple tags to see overlapping categories at a glance. Multi-select integrates with filters, sorts, and formulas for dynamic data analysis and workflow automation.
Frequently Asked Questions
- How do I add or remove options in a Multi-select field?
- Click the property cell, then type a new option or choose from existing tags. To remove, click the “x” next to the tag name or manage options from the property settings menu.
- Can I color-code my Multi-select options?
- Yes. In the property settings, click on an option’s color dot to choose or customize its color. Colors help you scan and distinguish tags quickly.
- How do I filter records by Multi-select tags?
- Open the filter menu, select your Multi-select property, choose a filter condition (e.g., “Contains,” “Does not contain”), and pick one or more tags to include or exclude records.
- Can I reference Multi-select values in a formula?
- You can use functions like contains() and join() in formulas to check if a record includes a specific tag or to concatenate multiple tags into a text string.
Benefits
Multi-select enhances your database flexibility by letting you classify each record under multiple categories, improving searchability, filtering, and data visualization. Color coding and dynamic tagging keep large datasets organized and readable.
Related Terms
Filter
Filters in Notion let users narrow down database items by setting conditions. Use single or multiple criteria to customize views and focus on relevant data.
Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Database Grouping
Group database entries by property values into collapsible sections for clearer organization and navigation in Notion.
Formula
A database property that calculates and transforms values using functions. Create dynamic outputs like dates, text manipulation, logical checks, and math operations.
Conclusion
Multi-select is a versatile Notion property that elevates your ability to categorize, filter, and group records with precision. It’s a foundational feature for building structured, scalable databases that adapt to evolving workflows.
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