Definition

In Notion, Sort lets you order your database records based on one or more property values, such as dates, numbers, or text fields. You can apply ascending or descending order to each sort criterion and layer multiple sorts to create a precise, multi-level sequence. By defining sort rules, you ensure your most relevant items—like upcoming deadlines, high-priority tasks, or alphabetical lists—always appear in the correct order, improving clarity and focus across any database view.

Usage & Context

To use Sort, open any database view (table, board, list, gallery, calendar) and click the “Sort” option in the view menu. Select a property, choose ascending or descending, and add additional sort rules as needed. Each view can maintain its own sort settings without affecting other views or the underlying data. Sorting is especially helpful when tracking projects, reviewing recent activity, or organizing large data sets. It works seamlessly in linked databases and synced views, ensuring your preferred order is preserved wherever the database appears.

Benefits

Sorting your database helps you highlight the most urgent or important records, streamlines data review, and enhances decision-making by presenting information in a clear, logical order.

Conclusion

Sort is a foundational database feature in Notion that transforms raw lists into actionable, prioritized views. By defining precise sort rules, you maintain clarity, improve collaboration, and ensure critical items always surface where and when you need them.