Definition

A View in Notion represents a specific way to display and interact with the entries of a database. It retains custom settings—such as filters, sorts, and groupings—to help you focus on relevant records, streamline workflows, and maintain consistency across teams. Each View can adopt one of Notion’s layouts (Table, Board, Calendar, Gallery, Timeline), allowing you to visualize data in the format that best suits your process. This flexibility turns a single database into multiple, specialized dashboards for different tasks or audiences.

Usage & Context

Views are used whenever you need to tailor a database to a particular task or audience. For example, a project manager might switch from a Table view showing all tasks to a Calendar view to track deadlines at a glance. To create or switch Views, click the view selector in the database header. You can add new views, duplicate existing ones, or toggle between layouts, filters, and sorts without affecting other team members’ perspectives.

Benefits

Using Views lets you present the same underlying data in multiple ways, improving clarity and focus for different users or tasks. This enhances collaboration by ensuring each team member sees exactly what’s relevant to their role.

Conclusion

Views are a core feature in Notion that transform static databases into dynamic, task-specific dashboards. By segmenting and visualizing data in multiple layouts, Views empower teams to work efficiently and maintain clear perspectives on complex information.