Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Definition
A database filter in Notion is a set of rules applied to a table, board, list, or calendar view that restricts visible entries to those matching specific property values. Filters can test text, numbers, dates, status, and more, allowing you to focus on items that meet your criteria, such as tasks due today or entries marked complete. Filters support combining multiple conditions with AND/OR logic, nesting filters for complex queries, and saving filter sets per view. This empowers you to create tailored perspectives on your data without altering the underlying database.
Usage & Context
To apply a filter in Notion, open any database view and click the “Filter” button in the view options. From there, select a property, choose an operator (e.g., “is,” “contains,” “on or after”), and set a value. You can add additional filter rules or switch between AND/OR grouping to refine your results. Filters are useful when you want to segment data—such as showing only high-priority tasks, upcoming events on a calendar, or unapproved submissions. Each view can have its own filter configuration, so you can create multiple perspectives on the same database for different workflows.
Frequently Asked Questions
- How do I add a filter to my database?
- Click the “Filter” button at the top of a database view, choose a property and operator, then enter a value. You can add more rules by clicking “+ Add a filter.”
- Can I use multiple filters at once?
- Yes. Notion lets you stack filters with AND logic, and you can also create OR groups to show entries that meet any of several conditions.
- What’s the difference between AND and OR filters?
- AND filters require all conditions to be true for an entry to appear. OR filters show entries that satisfy at least one of the selected conditions.
- How do I clear or disable a filter?
- Open the Filter menu and click the trash icon next to a rule to remove it. To disable all filters temporarily, toggle off the entire filter set from the view options.
Benefits
Using database filters keeps your workspace focused and clutter-free. By showing only relevant records, filters help you track deadlines, prioritize tasks, and drill down into specific data segments without manual sorting.
Related Terms
Aggregation
Feature that calculates summary values—sums, averages, counts, and more—across database entries, giving quick insights at the bottom of any view.
Board
A Board is a Kanban-style database view in Notion that displays items as draggable cards in columns, ideal for visual workflow and project management.
Calendar View
A database view displaying items on a monthly calendar layout based on a date property, helping you organize events, tasks, and deadlines chronologically.
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
Custom Properties
User-defined database fields in Notion that let you capture and structure data with tailored property types.
Database Grouping
Group database entries by property values into collapsible sections for clearer organization and navigation in Notion.
Database Sort
Database Sort lets you order entries in a Notion database by one or more properties in ascending or descending order to highlight key information.
Date
The Date property stores single dates or date ranges for entries in Notion databases. Use it to schedule events, track deadlines, set reminders, and filter by time.
Date Manipulation
Techniques for calculating, adjusting, and formatting date properties in Notion using formulas and built-in functions for dynamic scheduling and reminders.
Filter
Filters in Notion let users narrow down database items by setting conditions. Use single or multiple criteria to customize views and focus on relevant data.
Formula
A database property that calculates and transforms values using functions. Create dynamic outputs like dates, text manipulation, logical checks, and math operations.
Group
Grouping in Notion segments database items within a view based on a property, creating collapsible sections that improve clarity and streamline data navigation.
Kanban Board
A Kanban Board in Notion is a database view that displays items as cards in customizable columns. Teams can drag and drop tasks across stages to visualize and manage workflows.
Last Edited Time
A database property that logs when a page or record was last modified, helping you track updates and changes automatically.
Linked Database
An embedded view of an existing Notion database that stays synced and lets you customize filters, sorts, and layouts anywhere in your workspace.
Multi-select
A database property type that lets you tag records with multiple predefined options, enabling flexible categorization, filtering, and grouping.
Roadmap
A visual plan created using Notion’s database views to outline milestones, timelines, and deliverables for projects or products.
Select
A database property that lets you assign a single label from a predefined list to each record for consistent categorization.
Conclusion
Database filters are essential for managing large or complex Notion databases. They let you tailor each view to a specific purpose, improve data visibility, and streamline your workflow without altering the underlying dataset.
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