Definition

In Notion, a Group divides the entries of a database view into separate sections based on the values of a chosen property. Each section, or "group," is labeled with a property value (such as Status, Assignee or Category) and can be expanded or collapsed to focus on the items you need. Groups automatically update when you change an item’s property, ensuring your data remains organized. Whether you're viewing tasks by stage in a Kanban board or sorting projects by priority in a table, Groups help you segment information at a glance.

Usage & Context

You apply a Group in any database view—Table, Board, Gallery or List—by selecting “Group” in the view settings and choosing the property you want to group by. For example, in a Board view you might Group tasks by Status to create columns for "To Do," "In Progress," and "Done." In a Table view, you can collapse less relevant groups to reduce visual clutter. Groups are dynamic: when you assign a new value to a property in an item, Notion moves that item to the corresponding group automatically. This makes it easy to track workflow stages, categorize content, or segment records without manual reorganization.

Benefits

Using Groups helps you quickly segment and visualize your data, reducing clutter and making complex databases easier to navigate. You can focus on one category at a time by collapsing irrelevant groups, improving productivity and clarity.

Conclusion

Groups are a core organizational tool in Notion databases, enabling you to structure and manage entries according to any property. By creating labeled, collapsible sections, you gain clear insights into workflows, projects, and content categories, turning raw data into actionable information.