Board
A Board is a Kanban-style database view in Notion that displays items as draggable cards in columns, ideal for visual workflow and project management.
Definition
A Board in Notion is a database view that organizes items into columns—often representing stages, categories or statuses. Each item appears as a card you can drag and drop between columns, making it easy to track progress, assign tasks and visualize workflows. Boards can be customized with filters, sort orders and property displays to fit any process.
Usage & Context
Use a Board view when you want to manage tasks, projects or any set of items in a Kanban-like layout. You might set up columns for “To Do,” “In Progress,” and “Done,” then move cards as work advances. Boards are also useful for editorial calendars, hiring pipelines and sales funnels, offering a clear, at-a-glance status overview.
Frequently Asked Questions
- How do I create a Board view in Notion?
- Open a database, click “Add a view,” choose “Board,” then name it and set grouping criteria (for example, by Status). The new Board will display your items in columns based on the selected property.
- Can I filter or sort cards on a Board?
- Yes. Use the “Filter” and “Sort” options in the view menu to display only cards that meet certain conditions, or to order cards within each column by date, priority or another property.
- How do I customize card display on a Board?
- Click “Properties” in the view menu to choose which database properties—like tags, assignees or dates—appear on each card. You can also toggle cover images and previews on or off.
- Can I move items between Boards?
- Yes. You can drag cards from one column to another within the same view, or open the item menu (•••) and select “Move to” to transfer it to a different Board view or database.
Benefits
Boards make complex workflows intuitive by visualizing each item’s status and allowing easy drag-and-drop updates. This increases transparency, speeds up communication and helps teams stay aligned on project progress.
Related Terms
Aggregation
Feature that calculates summary values—sums, averages, counts, and more—across database entries, giving quick insights at the bottom of any view.
API
The Notion API lets developers access and manipulate content in Notion workspaces programmatically. Integrate external apps, automate workflows, and build custom tools.
Automation
Use Automations in Notion to trigger actions—like creating pages, sending notifications, or updating records—when specific events occur, saving time on repetitive tasks.
Calendar View
A database view displaying items on a monthly calendar layout based on a date property, helping you organize events, tasks, and deadlines chronologically.
CRM
A CRM in Notion is a customizable database to track customer relationships, manage leads, and streamline sales processes within your workspace.
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Database Grouping
Group database entries by property values into collapsible sections for clearer organization and navigation in Notion.
Gallery
Gallery view lets you display database items as image-driven cards in a grid. Ideal for portfolios, mood boards, and visual content libraries.
Group
Grouping in Notion segments database items within a view based on a property, creating collapsible sections that improve clarity and streamline data navigation.
Kanban Board
A Kanban Board in Notion is a database view that displays items as cards in customizable columns. Teams can drag and drop tasks across stages to visualize and manage workflows.
Roadmap
A visual plan created using Notion’s database views to outline milestones, timelines, and deliverables for projects or products.
Table
A Table is a core database view in Notion that presents entries in rows and columns for easy data organization and management.
Conclusion
The Board view in Notion transforms databases into flexible Kanban boards, streamlining task management and project tracking. Its visual format and customization options help teams and individuals maintain clarity and efficiency in their workflows.
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