Filter
Filters in Notion let users narrow down database items by setting conditions. Use single or multiple criteria to customize views and focus on relevant data.
Definition
In Notion, a filter is a logical rule or set of rules applied to a database view to display only those entries that meet specified criteria. Filters work by evaluating properties—such as text, number, date, select, or checkbox fields—against conditions like “contains,” “is before,” or “is checked.” When applied, a filter hides non-matching items, helping you zero in on relevant records. Filters can be simple or complex. A single condition might show all tasks due today, while multiple conditions combined with AND/OR logic can reveal, for example, all high-priority projects assigned to you that are not yet complete. Filters can be grouped to create nested logic, offering fine-tuned control over which database entries you see.
Usage & Context
Filters are configured per database view—table, board, list, calendar, or gallery. To add a filter, open the view menu, select “Filter,” and choose a property, condition, and value. You can stack multiple filters to narrow results and toggle between AND/OR to broaden or tighten your criteria. Once saved, views retain their filters, allowing team members to switch between customized perspectives without altering the underlying data. Filters also integrate with saved views in shared workspaces, ensuring everyone sees the same filtered results when collaborating.
Frequently Asked Questions
- How do I add a filter to a database view?
- Open the view menu (•••) for your database, choose “Filter,” click “Add a filter,” then select a property, condition, and value. The view updates instantly.
- Can I filter by multiple conditions?
- Yes. Click “Add a filter group” to combine conditions with AND logic, or use the OR toggle to broaden your results. You can also nest groups for advanced queries.
- Are filters specific to each view?
- Yes. Filters apply only to the active view. Other views remain unaffected unless you configure filters on them separately.
- Can I filter on empty or checked properties?
- Absolutely. For text and number fields, choose “is empty” or “is not empty.” For checkboxes, use “is” or “is not” to show checked or unchecked items.
Benefits
Using filters in Notion helps you focus on what matters by hiding irrelevant entries, speeding up data retrieval, and creating clear, purpose-driven views. This improves productivity, reduces clutter, and ensures your team works with the right information.
Related Terms
Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Database Sort
Database Sort lets you order entries in a Notion database by one or more properties in ascending or descending order to highlight key information.
Database Grouping
Group database entries by property values into collapsible sections for clearer organization and navigation in Notion.
Date
The Date property stores single dates or date ranges for entries in Notion databases. Use it to schedule events, track deadlines, set reminders, and filter by time.
Gallery
Gallery view lets you display database items as image-driven cards in a grid. Ideal for portfolios, mood boards, and visual content libraries.
Habit Tracker
A Habit Tracker in Notion is a customizable database template that helps you log, analyze, and visualize daily habits using properties like dates, checkboxes, and formulas.
Linked Database
An embedded view of an existing Notion database that stays synced and lets you customize filters, sorts, and layouts anywhere in your workspace.
Multi-select
A database property type that lets you tag records with multiple predefined options, enabling flexible categorization, filtering, and grouping.
Number
A database property type for entering and formatting numeric values. Supports decimals, percentages, currencies, and durations for consistent data tracking.
Person
A database property to assign workspace members or guests to items, showing avatars and names for clear ownership, responsibility, and collaboration.
Conclusion
Filters are a foundational feature in Notion that empower users to tailor database views to their specific needs. By mastering filters, you can create dynamic, context-driven workspaces, streamline decision-making, and maintain clarity across projects and teams.
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