Linked Database
An embedded view of an existing Notion database that stays synced and lets you customize filters, sorts, and layouts anywhere in your workspace.
Definition
A Linked Database in Notion is a block that references and displays an existing database on any page. It creates a live, synchronized view of the original database structure and entries without duplicating data. You can show tables, boards, calendars, galleries or lists as linked databases, making it easy to reuse your data in different contexts. Unlike a standalone database block, a linked database pulls from the master source while letting you apply unique filters, sorts, groups, and layouts. Changes made in any linked view or in the original database immediately reflect across all instances, ensuring data consistency across your workspace.
Usage & Context
Use linked databases when you need to reference the same set of items on multiple pages—such as showing project tasks on a team homepage or displaying event schedules on a client dashboard. They help you tailor how and where content appears without altering your master database. To add one, type “/linked” on any page, select “Create linked database,” then choose the source database. From there, customize filters, sorts, and view types (table, board, calendar, etc.) to match the page’s purpose.
Frequently Asked Questions
- What is the difference between a database and a linked database?
- A database block is the original data source, while a linked database is a synced view of that source you can place on any page and customize independently.
- How do I create a linked database?
- On any Notion page, type “/linked” and choose “Create linked database,” then select the database you want to reference.
- Will changes in a linked database update the original?
- Yes. Edits made in any linked view or in the original database are synchronized across all instances.
- Can I set different filters or sorts on a linked database?
- Absolutely. Each linked database view can have its own filters, sorts, groups, and display layout independent of the master database.
Benefits
Linked databases let you reuse and display the same data in multiple contexts while preserving a single source of truth. They enable tailored views for different audiences, streamline collaboration, and reduce duplication.
Related Terms
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
Filter
Filters in Notion let users narrow down database items by setting conditions. Use single or multiple criteria to customize views and focus on relevant data.
Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Database Grouping
Group database entries by property values into collapsible sections for clearer organization and navigation in Notion.
Database Sort
Database Sort lets you order entries in a Notion database by one or more properties in ascending or descending order to highlight key information.
Conclusion
Linked databases are a core Notion feature for building flexible, customized dashboards and views across your workspace. By letting you embed live database views on any page, they enhance organization, collaboration, and productivity without compromising data consistency.
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