Roadmap
A visual plan created using Notion’s database views to outline milestones, timelines, and deliverables for projects or products.
Definition
A roadmap in Notion is a structured layout—often using timeline or board views—designed to display key milestones, phases, and deadlines of a project or product initiative. By combining date, status, and custom properties in a single database, teams gain a clear, adaptable overview of their long-term plans. Rather than a static document, a Notion roadmap dynamically updates as tasks evolve. You can drag items along a timeline, switch to a Kanban board to adjust priorities, or filter by team member to tailor the view for stakeholders.
Usage & Context
Users create a roadmap by adding a Date property (for milestones), a Select or Status property (for stages), and other custom fields into a master database. Applying a Timeline view shows items chronologically, while a Board view groups them by status or team. Teams often embed their roadmap page into product or project hubs to keep everyone aligned. Filters allow viewing only upcoming phases, and comments enable real-time feedback on each milestone.
Frequently Asked Questions
- Which view is best for a roadmap?
- Timeline view is ideal for visualizing dates and durations, while Board view works well for status-based grouping. You can switch between both at any time.
- How do I update dates on my roadmap?
- Click and drag the ends of an event in Timeline view, or open the page to edit the Date property manually. Changes sync instantly across all views.
- Can I share my roadmap with external stakeholders?
- Yes. Use the Share menu to enable link sharing or invite guests with view-only access. External viewers see the same interactive timeline.
- How do I filter my roadmap by team member?
- Add a Person property to your database, assign tasks, then apply a filter in any view to show only items assigned to specific individuals.
- Can roadmaps pull data from other databases?
- Yes. Use Relation and Rollup properties to reference tasks or deliverables in separate databases, keeping your roadmap automatically updated.
Benefits
Using a Notion roadmap brings transparency, adaptability, and collaboration to project planning—ensuring teams see upcoming milestones and can adjust priorities in real time.
Related Terms
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
Database Filter
Filters let you narrow down database entries based on property conditions. Use filters to display only the records you need in any view.
Board
A Board is a Kanban-style database view in Notion that displays items as draggable cards in columns, ideal for visual workflow and project management.
Calendar View
A database view displaying items on a monthly calendar layout based on a date property, helping you organize events, tasks, and deadlines chronologically.
Conclusion
A roadmap built in Notion transforms static plans into living documents that evolve with your project. Its customizable views, collaborative features, and real-time updates empower teams to stay on track and aligned every step of the way.
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