Person
A database property to assign workspace members or guests to items, showing avatars and names for clear ownership, responsibility, and collaboration.
Definition
The Person property in Notion is a specialized database field that lets you link one or more workspace members or guests to a page or record. Each assignment displays the user’s avatar and name, creating a visual and interactive way to track who owns or is responsible for specific items. Person properties can be added alongside other fields like text, dates, or select, and support multiple assignees if enabled. This feature transforms simple lists into collaborative workspaces by embedding user context directly into your database entries.
Usage & Context
Use the Person property when you need to assign tasks, projects, or any database entry to team members. In a task tracker, for example, you might add a Person field called “Owner” so everyone sees who is accountable for each to-do. You can also combine Person with status or date fields to build kanban boards, calendars, or dashboards that reflect real-time team responsibilities. You can filter, sort, and group your database by Person, making it easy to view items by assignee or share a personalized view. When a person is @mentioned inside a page, they receive a notification, keeping everyone in sync without leaving Notion.
Frequently Asked Questions
- How do I assign a person to a database item?
- Open your database, click “+ Add a property,” choose “Person,” then click the empty cell in that column and select one or more users from your workspace.
- Can I add more than one person to a Person property?
- Yes. After creating the Person property, toggle on “Allow multiple selections” in the property settings. You can then assign several users to the same entry.
- Who can I assign using the Person property?
- You can assign any workspace member or guest who has access to that page. External users must be invited and have at least “Can view” permission to appear in the list.
- How do I filter by Person?
- Click “Filter” in the database toolbar, choose your Person property, then set conditions (e.g., “is,” “is not,” “contains,” or “does not contain”) to show items assigned to specific users.
- Does assigning a person send a notification?
- Yes. When you @mention someone in a page or assign them via a Person property, Notion sends a notification to their inbox, keeping them informed of new responsibilities.
Benefits
By using the Person property, you bring clarity and accountability to your workspace. Team members instantly know who’s responsible for each task or project, reducing confusion, improving handoffs, and streamlining collaboration across any size team.
Related Terms
Database Relations
A property linking entries across Notion databases, creating bidirectional connections for dynamic, relational data modeling and insights.
Permissions
Permissions in Notion control who can view, comment on, edit, or share content at the workspace or page level.
Mentions
Mentions let you tag pages, people, dates, or reminders by typing “@” to link content, notify collaborators, and keep your Notion workspace connected.
Collaboration
Seamless teamwork in Notion where multiple users work together in real time. Involves sharing pages, managing permissions, leaving comments, and assigning tasks.
Filter
Filters in Notion let users narrow down database items by setting conditions. Use single or multiple criteria to customize views and focus on relevant data.
Phone
A database property in Notion for storing and formatting telephone numbers with click-to-call support and consistent styling.
Conclusion
The Person property is fundamental to managing collaborative workflows in Notion. It combines visual appeal with practical functionality, helping teams assign, track, and communicate responsibilities seamlessly within any database.
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