Project Management
Coordinating tasks, resources, and timelines in Notion using databases, views, and templates to plan, track, and deliver projects efficiently.
Definition
Project Management in Notion refers to using Notion’s flexible pages, databases, and views to plan, assign, and track work across teams. By combining kanban boards, calendars, tables, and custom templates, teams can build a single source of truth where every task, milestone, and deliverable lives.
Usage & Context
Users typically start by creating a database to list all tasks and projects, then switch between views—like a Kanban board for status tracking or a calendar for deadlines. Project managers add properties (due dates, assignees, priority) and use templates to standardize new projects. Collaboration features, such as comments and mentions, keep communication tied to each task.
Frequently Asked Questions
- How do I set up a basic project management system in Notion?
- Create a database and add properties like Status, Assignee, and Due Date. Then add views: a Table view for listing, a Board view for kanban tracking, and a Calendar view for deadlines.
- Can I assign tasks to team members?
- Yes. Use the Person property to assign tasks and filter or group by assignee in any database view to see each person’s workload.
- How do I track project progress?
- Use the Status property (e.g., To Do, In Progress, Done) and view it in a Board. You can also add a Rollup or Formula to calculate completion percentages.
- Are there templates for project management?
- Notion offers built-in templates like “Project Management” or “Product Roadmap.” You can also create and duplicate custom database templates to match your workflow.
- How can I automate repetitive project tasks?
- Use Notion’s Integrations/API or tools like Make and Zapier to automate reminders, status updates, or creating new tasks from form submissions.
Benefits
Using Notion for project management creates a unified workspace where teams see tasks, deadlines, and updates in real time. Visual views and templates reduce setup time and increase transparency across projects.
Related Terms
Kanban Board
A Kanban Board in Notion is a database view that displays items as cards in customizable columns. Teams can drag and drop tasks across stages to visualize and manage workflows.
Calendar View
A database view displaying items on a monthly calendar layout based on a date property, helping you organize events, tasks, and deadlines chronologically.
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
Database Template
A predefined layout for database entries, setting default properties and content to standardize and speed up data entry in Notion.
Automation
Use Automations in Notion to trigger actions—like creating pages, sending notifications, or updating records—when specific events occur, saving time on repetitive tasks.
Conclusion
Project management in Notion empowers teams to centralize planning, track progress with visual tools, and collaborate seamlessly within one tool. It adapts to any methodology, whether Agile, Waterfall, or hybrid.
Collect project requests with NoteForms
Try NoteForms for freeLoved by our customers
100.000+ users and companies have chosen NoteForms
to build beautiful & powerful forms with Notion