Wiki
A Wiki in Notion is a structured, interconnected collection of pages that serve as a collaborative knowledge base. It lets teams document and share information seamlessly.
Definition
In Notion, a Wiki refers to a self-organizing network of pages designed to capture, store, and connect information across teams and projects. It acts as a living knowledge base where every page can link to others, making navigation and context-building intuitive. You can nest pages under a main index, use backlinks and page mentions to create relationships, and apply Table of Contents or Breadcrumb blocks to guide readers. This flexible structure adapts to evolving information and scales from small project wikis to company-wide documentation. Checkout the official Notion page about wiki feature here.
Usage & Context
To build a wiki in Notion, start by creating a top-level page that serves as the home or index. Within it, add sub-pages for individual topics or departments. Use linked database views or a manual list of links to display your index dynamically and keep content organized. Invite collaborators, set page permissions to control access, and use built-in features like comments, page history, and search to maintain and update your wiki. Regularly review and reorganize pages to keep the information current and easy to find. Checkout the official Notion guides about wikis here.
Frequently Asked Questions
- How do I set up a basic wiki in Notion?
- Create a parent page as your wiki home, add sub-pages for topics, and link them using page mentions or a linked database view. Use Table of Contents and Breadcrumb blocks to help navigation.
- Can I search my wiki content?
- Yes. Notion’s global search lets you find keywords across all pages. You can also add filters to a database index or table view for topic-specific searches.
- Is there a wiki template available in Notion?
- Notion offers built-in templates under the Knowledge Base and Company Home categories. You can also find community-shared wiki templates in Notion’s template gallery.
- How can I track changes and restore old versions?
- Every Notion page maintains a version history. Open the page menu, select “Page History,” and you can view or restore previous edits to keep your wiki accurate.
Benefits
Using a wiki in Notion centralizes institutional knowledge, fosters transparent collaboration, and reduces duplicated effort. Its flexible linking and permission controls make it easy to maintain and expand documentation as your team grows.
Related Terms
Knowledge Base
A centralized repository in Notion for organizing and sharing documentation, resources, and best practices across teams.
Breadcrumb
A navigation trail at the top of a Notion page that shows its position in your workspace hierarchy. Click segments to jump between parent and child pages.
Table of Contents
A dynamic block that auto-generates a list of page headings, creating a clickable outline for easy navigation across long Notion pages.
Conclusion
A well-designed Wiki in Notion becomes a single source of truth, empowering teams to access, update, and share essential information. By leveraging Notion’s linking, templates, and collaboration tools, you can build a dynamic knowledge base that evolves with your organization.
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