A database property for storing email addresses. Enables direct email composition, validation, and integration with external tools.
Definition
The Email property in Notion is a built-in database field designed to store and validate email addresses. When you select Email as a property type, Notion automatically formats values as clickable mailto: links. It also performs basic validation to ensure the text entered follows standard email syntax (for example, username@domain.com). This property type integrates seamlessly with other Notion features—such as formulas, filters, and automations—and external tools via the Notion API. By centralizing contact information in a structured Email field, teams can maintain consistent records for clients, leads, or any stakeholders that require email-based communication.
Usage & Context
To use the Email property, add a new column to your database and choose “Email” from the list of property types. You can then enter or paste valid email addresses directly into each record cell. Clicking the address triggers your default email client, making it easy to compose and send messages without leaving Notion. Email properties are commonly used in CRMs, contact trackers, event registrations, and support databases. Combine them with filters and views—such as filtering for unconfirmed contacts or grouping by email domain—to streamline outreach workflows. For advanced setups, pair with Notion’s API or tools like NoteForms to automatically send emails or collect addresses via embedded forms.
Frequently Asked Questions
- How do I add an Email property to a database?
- Open your database, click “+ Add a property,” select “Email,” and give it a name. The column will format entries as valid email links.
- Does Notion validate email addresses?
- Notion checks basic email syntax (like the presence of “@” and a domain), but it does not verify deliverability or check for typos beyond formatting rules.
- Can I send emails directly from Notion?
- Clicking an email in Notion opens your default mail client. For automated or bulk emails, integrate Notion with email tools via the API or use third-party automation platforms.
- How can I filter records by email domain?
- Use a filter with the “Contains” or “Ends with” operator on the Email property (for example, filter Email ends with “@example.com”).
Benefits
Using the Email property standardizes how you store and access contact information, making communications faster and more reliable. It also enables powerful integrations and automations, so you can trigger workflows or connect with other apps based on email data.
Related Terms
Custom Properties
User-defined database fields in Notion that let you capture and structure data with tailored property types.
Database
A Database in Notion is a collection of structured pages with customizable properties and flexible views. Organize and track tasks, notes, projects, or any data dynamically.
API
The Notion API lets developers access and manipulate content in Notion workspaces programmatically. Integrate external apps, automate workflows, and build custom tools.
Automation
Use Automations in Notion to trigger actions—like creating pages, sending notifications, or updating records—when specific events occur, saving time on repetitive tasks.
Checkbox
A toggleable field or block in Notion for marking items as complete or tracking true/false status within pages and databases.
Conclusion
The Email property is a core Notion feature for managing contact details, enhancing team collaboration, and integrating with communication workflows. It combines simplicity with powerful integration capabilities to keep your outreach organized and efficient.
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