Definition

Sharing in Notion refers to the ability to grant access to pages, databases, and workspaces to other users or the public. It encompasses user and group permission settings, public link sharing, and controls over view, comment, and edit rights. You can invite individuals or entire teams, as well as generate public or workspace-wide links for broad visibility. Sharing settings are managed at the page or database level, allowing owners to define default access, restrict guests, and set expiration dates on links. This flexibility makes it easy to collaborate within an organization or publish content externally without exposing sensitive data.

Usage & Context

In practice, Sharing is used whenever you want to collaborate on a project, document, or database with colleagues. For internal teams, you can invite teammates by email or role, assigning them specific permissions like “Can view,” “Can comment,” or “Can edit.” For external audiences, you can enable public link sharing, set a password, or disable downloads to control access. You’ll find Sharing options in the top-right corner of any Notion page. From there, you can adjust workspace permissions, revoke access, and track active sessions. Sharing also integrates with group and workspace settings so that large teams can apply default policies at scale.

Benefits

By leveraging Sharing in Notion, teams can seamlessly collaborate in real time while maintaining control over who can view, comment, or edit content. This granular access model reduces miscommunication and ensures data security.

Conclusion

Sharing is a core feature of Notion’s collaborative framework, empowering users to work together, control access, and publish content efficiently. Mastering Sharing settings enhances teamwork, safeguards information, and streamlines external publishing.