10 Top Software Tools for Creating Embedded Forms on Notion

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Consider scrolling through a company’s website, looking for a product to help you with a challenge. You find a promising product, but clicking the link takes you to a different page entirely. If you’re like most people, you’ll be pretty frustrated by this experience. You were just about to buy something that could help you, and now you’re stuck waiting for a new page to load, and there’s a good chance that you’ve lost interest altogether. If you’re trying to get people to fill out a form on your website, this scenario is the last thing you want. Embedded forms are a way to avoid this challenge altogether.

With embedded forms, you can add your form directly to a page on your website so visitors can fill it out without leaving that page. This helps create a smooth user experience that can increase conversion rates. In this guide, we will talk about the best form software for creating embedded forms. Notion forms will be one of the ten tools we cover.

What Are Embedded Forms?

Embedded forms are digital forms that can be integrated directly into websites or productivity tools like Notion. Instead of navigating users to an external form-hosting service, these forms allow visitors to interact and submit data without leaving the platform they’re already engaging with. This seamless experience increases convenience and boosts user engagement.

In the context of Notion, an embedded form means you can collect valuable data, like feedback, signups, inquiries, and more, directly from within your workspace. By embedding the form into a Notion page, team members or clients can fill it out right there, saving time and improving workflows. These forms often collect data such as contact information, survey responses, or specific project-related details.

The flexibility of embedded forms is particularly appealing because users don’t feel interrupted or forced to interact with unfamiliar interfaces. The notion itself doesn’t have a native form builder. Still, by embedding third-party forms, you can enhance its capabilities, turning Notion into a more robust and interactive hub for data collection. The benefits of embedded forms go beyond just convenience—they improve productivity, increase data accuracy, and maintain a user-friendly interface. For businesses, educators, and creatives using Notion, embedding forms helps keep all information in one place without adding unnecessary user steps. Everyday use cases for embedded forms include:

Feedback collection

I was asking for thoughts on a product or service directly from users.

Event registrations

They are streamlining event signup processes without disrupting workflow.

Contact forms

They were allowing website visitors to contact the business quickly through Notion-integrated forms. Once these forms are submitted, the data can be viewed and organized in Notion, allowing for seamless management of responses alongside other project elements.

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Top 10 Tools for Creating Embedded Forms on Notion

1. NoteForms: The Ultimate Notion Forms Tool

NoteForms's Notion forms builder supercharges Notion by enabling smooth form creation that integrates directly with Notion databases. Our key features include creating forms from existing Notion DBs, storing submissions in Notion DBs, unlimited forms and submissions, full customization (custom domains, design, logic, webhooks), embeddable forms, integrations (email, Zapier, Slack), support for Notion-specific columns (relation, people), writing to page body, and database views as a sub-product.

We cater to Notion power users, SaaS startups, and educators, solving challenges like inefficient data entry, fragmented workflows, and administrative overload. NoteForms streamlines data collection, centralizes management, and simplifies workflows, boosting productivity while cutting costs for Notion enthusiasts. Create a form for free today with our Notion forms builder!

2. Google Forms: Classic, Simple, Powerful

A well-known tool for simple forms and surveys, Google Forms is great for primary data collection. It’s free to use and easily integrates with Google Sheets for real-time data collection. Embedding a Google Form in Notion is straightforward—just copy the form’s link and paste it into Notion, where it will automatically display for users to fill out without leaving the platform.

3. Jotform: A Versatile Powerhouse for Building Forms

Jotform is a versatile form builder that allows you to create custom forms with advanced features like conditional logic, payment integration, and file uploads. Jotform also offers a rich template library for a variety of use cases. The forms can easily be embedded in Notion by copying and pasting the embed code.

4. Formstack: Advanced Embedded Forms for Business Integration

Formstack is perfect for more advanced users who need form solutions that integrate with other business systems, such as CRM platforms. It allows for secure data collection and offers advanced features like e-signatures, document generation, and workflows. You can embed Formstack forms into Notion using the link or iframe code.

5. Tally: Simple and Clean Form Building

Tally is a form builder designed to be simple yet powerful. It’s highly customizable and requires no code to embed forms into Notion. It’s perfect for users who want a quick solution for building and embedding forms without a steep learning curve. With Tally, you simply copy the form URL and paste it into Notion for immediate embedding.

6. Paperform: No-Code Forms That Look Amazing

Paperform offers a no-code solution for creating beautiful forms, landing pages, and more. The platform is easily and highly customizable, allowing users to create unique forms that match their branding. Embedding Paperform forms into Notion is as easy as copying and pasting the embed link into your Notion workspace.

7. Airtable: More Than a Spreadsheet

Though not traditionally a form builder, Airtable’s form view allows you to create forms connected directly to your Airtable databases. This is ideal if you already use Airtable for project management or data organization. The forms can be embedded in Notion, enabling users to fill them out without leaving the workspace.

8. Formspree: Simple Forms for Developers

Formspree is a lightweight form tool that enables easy creation with minimal coding. It’s great for developers who want to create forms for lead generation, surveys, or contact information. It’s simple to embed in Notion by copying the form’s URL or HTML code.

9. Wufoo: An Easy-to-Use Form Builder

Wufoo is a form builder known for its ease of use and flexibility. It allows for creating forms with various fields, logic rules, and integrations with third-party services. Embedding Wufoo forms in Notion is a simple process of copying the form’s link and pasting it into the Notion page.

10. Formspark: A Minimalist Approach to Embedded Forms

Formspark is a simple, no-frills form builder that focuses on collecting and sending form responses via email. It's easy to set up and ideal for users looking for a minimalist solution. Like the other tools, you can embed Formspark in Notion by pasting the link or using an iframe.

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How to Choose the Right Form-Building Tool for Notion

Smooth Integration with Notion: Why It Matters

Not all form tools are equally easy to embed in Notion. Native tools like Notion Forms offer smooth integration, while others, such as Google Forms or Airtable, may require embedding via links or iframes. Prioritize tools that allow for a smooth workflow without additional coding.

The Importance of Customization

If branding and aesthetics are essential for your forms, look for tools that offer more design flexibility, such as Typeform or Paperform. These tools provide a more polished, interactive form experience. On the other hand, more straightforward tools like Google Forms and Tally. So, we offer fewer customization options but focus more on functionality.

Data Collection Needs: Identify Your Goals

Consider how the data collected from forms will be used. Tools like Airtable and Formstack are great for businesses that need robust database features and advanced analytics. If you're looking to integrate data directly into your workflows or CRM, tools like Jotform and Formstack offer excellent options.

Budget Considerations: Know Your Limits

Suppose cost is critical. Free tools like Google Forms and Tally are great starting points. However, premium tools like Typeform and Paperform, though pricier, offer superior features and designs. Assess whether the additional features justify the cost based on your specific needs.

Security and Compliance: Don’t Skip This Step

Security should be a top concern for businesses that handle sensitive data or need to comply with regulations (like HIPAA). Tools like Formstack are designed with enterprise-level security in mind and offer advanced compliance features.

User Experience and Support: Read the Reviews

When choosing a tool, consider user reviews and customer support services. Tools that offer active customer support, such as Jotform and Formstack, can be essential for troubleshooting and ensuring a smooth experience.

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Best Practices for Embedding Forms in Notion

Optimize Form Layout for Notion's Interface

Notion has an adaptable workspace that supports various viewing modes. When embedding forms into Notion, you want to ensure they fit well into the interface. Use minimalist layouts compatible with Notion’s design style—tools like Tally. So, Notion Forms works best here, providing simple yet effective layouts.

Ensure Mobile Responsiveness

Many users access Notion via mobile devices. If your embedded form isn’t mobile-friendly, you’ll hurt the user experience. Tools like Google Forms and Typeform automatically optimize for mobile viewing, ensuring your form appears correctly regardless of the device.

Embed with Clear Instructions

Users always benefit from explicit instructions. When embedding forms into Notion, take the time to provide short instructions or guidelines above the embedded form on your Notion page. This helps users understand what the form is for, how to fill it out, and what they can expect upon submission. Forms with clear context and concise instructions tend to have higher completion rates.

Test the Form Before Launching

Always test your form on different devices and browsers to ensure it displays and functions properly when embedded. This includes checking link functionality, ensuring all form fields work correctly, and confirming that the data is being collected and integrated as expected.

Use Conditional Logic for Complex Forms

If you need to create a form that requires more complex functionality (like displaying specific fields based on user responses), consider tools like Typeform or Jotform, which allow conditional logic. This keeps forms dynamic and reduces unnecessary fields, improving user experience.

Regularly Review and Update Forms

As your project or team needs to change, review, and update the embedded forms in Notion regularly. Ensure the questions are still relevant, data is properly collected, and the form is used as intended.

Create a Form for Free Today with our Notion Forms Builder

NoteForms supercharges Notion with embedded forms. This powerful tool allows you to create forms that integrate directly with Notion databases. This means you can collect data from your audience without leaving your Notion workspace. Not only can you develop forms from existing Notion databases, but you can also store all submissions in Notion. This eliminates the need for inefficient data entry and fragmented workflows that come from using third-party form tools. Instead, you can use NoteForms to streamline data collection and centralize management all within Notion.

Customize Your Forms With Notion’s Unique Features

NoteForms gives you complete control over how your forms look and function. Customize virtually every aspect of your forms to fit your precise needs. You can change the design, add logic, create webhooks, integrate with other applications like email and Slack, and even use custom domains to host your forms. NoteForms also supports Notion-specific columns like relations and people, writing directly to page bodies, and organizing submissions in database views to optimize your workflow.

Create Unlimited Forms and Collect Unlimited Submissions

With NoteForms, you’re not limited to just one or two forms. You have the potential to create as many forms as you need to collect data for your projects. You can tackle complex data collection projects by breaking them into smaller, more manageable forms. You can collect submissions from each of these forms to organize your data in a way that makes sense for your Notion database.

Embed Notion Forms Anywhere on the Web

You can easily share your forms with your audience by embedding them online. NoteForms generates an embed code for each form so you can place them on your website, online course, or even a Google site. When you share a Notion form with your audience, you give them an intuitive way to submit data for your Notion database.