15 Best Microsoft Forms Alternative

Do not index

You’re looking to collect some data. Maybe you want to see how a group feels about something or track progress on a project. You know there’s a tool for that, and you think it’s called Microsoft Forms. You open the program, and you’re met with a dull interface. You don’t find the features you need to do the job, and you don’t like how it looks.

You thought this was going to be easy! If this sounds familiar, you’re not alone. Many users share the same sentiments about Microsoft Forms. If you can relate, you might want to consider some alternatives to Microsoft Forms. In this guide, we’ll explore options to help you find the best Form software for your needs.

One valuable tool to help you achieve your objectives is Notion Forms. This simple tool boasts an intuitive interface and customizable templates, making it easy to create beautiful forms and collect data.

Why Consider Alternatives to Microsoft

Releasing Your Creativity: Limited Customization Options

Microsoft Forms offers basic templates and design options, but users seeking a more personalized or branded look may find it lacking. Other platforms, such as Typeform or Paperform, provide highly customizable forms that allow you to adjust themes, colors, and layouts to match your brand's identity.

Advanced Functionality Needs

Microsoft Forms might feel restrictive for businesses or projects requiring dynamic features like conditional logic, multi-page forms, or extensive automation. Alternatives such as JotForm and Formstack offer these advanced features, allowing forms to become more integral to automated workflows.

Exploring Integration Requirements

Microsoft Forms integrates well within the Microsoft 365 ecosystem but has limited connectivity with other tools. If you rely on a broader range of applications, such as CRMs, email marketing platforms, or payment processors, platforms like Zoho Forms, HubSpot Forms, and 123FormBuilder offer more extensive integration options.

Robust Analytics and Reporting

Microsoft Forms provides fundamental data analysis, but if you need more in-depth insights—such as predictive analysis or detailed reporting on respondent behavior—tools like Qualtrics and SurveyMonkey specialize in this area and provide robust reporting and data visualization features.

Specialized Use Cases

Some industries, like healthcare, education, and finance, may require enhanced security, compliance features, or specialized forms. Alternatives like Formsite and Cognito Forms cater to these sectors, ensuring data compliance and security while providing industry-specific templates and workflows.

Monday.com Forms

Best Free Form Builder

Best Survey Tools

Embedded Forms

Best Free Survey Tools

Surveymonkey Alternatives

Typeform Alternatives

15 Top Alternatives to Microsoft Forms

1. NoteForms: Supercharge Notion with Notion Forms

NoteForms's Notion forms builder supercharges Notion by enabling smooth form creation that integrates directly with Notion databases. Our key features include creating forms from existing Notion DBs, storing submissions in Notion DBs, unlimited forms and submissions, full customization (custom domains, design, logic, webhooks), embeddable forms, integrations (email, Zapier, Slack), support for Notion-specific columns (relation, people), writing to page body, and database views as a sub-product.

We cater to Notion's potential users, SaaS startups, and educators, solving challenges like inefficient data entry, fragmented workflows, and administrative overload. NoteForms streamlines data collection, centralizes management, and simplifies workflows, boosting productivity while cutting costs for Notion enthusiasts. Create a form for free today with our Notion forms builder!

2. Typeform

Known for its visually appealing, interactive forms, Typeform is excellent for customer engagement and brand-focused surveys. It supports conditional logic, multimedia options, and analytics tools.

3. JotForm

A powerful, flexible platform offering over 10,000 templates and integrations with tools like Salesforce and PayPal, JotForm is ideal for small businesses needing forms for payments, registrations, and data collection.

4. SurveyMonkey

A robust tool for in-depth surveys, SurveyMonkey provides advanced analytics, custom branding, and AI-driven insights, making it popular for market research and customer feedback.

5. Wufoo

Created for beginners and experts alike, Wufoo offers a range of customizable templates and analytics, and integrations with over 1,000 tools via Zapier, perfect for e-commerce and marketing needs.

6. Formstack

Focusing on automation, Formstack is ideal for organizations needing secure data collection. It offers powerful workflows, digital signature support, and advanced integrations for HR and finance.

7. Zoho Forms

Part of the Zoho suite, Zoho Forms offers customizable templates, task assignments, and automation tools, perfect for businesses using Zoho CRM and other productivity apps.

8. HubSpot Forms

This free tool integrates with the HubSpot CRM and allows for lead capture, follow-up automation, and robust analytics, making it ideal for marketers and sales teams.

9. Airtable Forms

A database-focused form builder, Airtable Forms links form responses directly to Airtable databases, providing an excellent option for project management, team collaboration, and organization.

10. Paperform

Known for its form-as-a-document approach, Paperform allows users to create highly customizable, visually engaging forms for events, bookings, and surveys with a conversational touch.

11. Formsite

Designed for secure data collection, Formsite is famous for its file upload support, custom branding, and features that cater to educational institutions and nonprofits.

12. 123FormBuilder

Offering an intuitive drag-and-drop builder and integrations with tools like Dropbox and Mailchimp, 123FormBuilder is suitable for surveys, event registrations, and payments.

13. Cognito Forms

An excellent option for small businesses, Cognito Forms supports conditional logic, payments, and advanced reporting, providing a well-rounded tool for customer data collection.

14. Qualtrics

Primarily focused on experience management, Qualtrics is ideal for enterprises needing detailed feedback analysis, robust reporting, and advanced customization.

15. NoteForms

Ideal for Notion users, NoteForms enhances productivity by creating forms that integrate directly with Notion databases. This allows for smooth form-to-database workflows, customizable logic, and multi-platform integration with tools like Zapier and Slack.

Each option offers unique functionalities that can cater to various needs—for enterprise-level data collection, smooth CRM integration, or aesthetic-driven surveys for customer engagement.

Qualtrics Vs SurveyMonkey

Qualtrics Alternatives

Zapier Google Forms

Microsoft Forms Vs. Google Forms

Typeform Vs Jotform

Formstack Alternatives

Google Forms Alternatives

Typeform Vs Google Form

Typeform Vs Surveymonkey

How to Choose the Right Microsoft Forms Alternative

Define Your Purpose: What Will You Use Your Form For?

Choosing an alternative to Microsoft Forms can feel overwhelming. There are many options, each with unique features and capabilities. To narrow your choices, start by defining your goals. What data will you collect and why? For example, if you’re conducting simple surveys, tools like Google Forms may be sufficient. However, for interactive customer feedback or lead generation, you might need a tool with customization and engagement options, like Typeform or Paperform.

Evaluate Feature Requirements: What Advanced Features Do You Need?

Form builders aren't all created equal. Some may work for your needs, while others will have features or capabilities different from what you want. Before choosing an alternative to Microsoft Forms, list the must-have features you're looking for. For example, if you require advanced functionality like conditional logic, multi-page forms, or payment processing, platforms like JotForm and Cognito Forms offer these more complex capabilities, which are beneficial for e-commerce, customer service, or event registration.

Consider Integration Needs: What Other Software Does Your Form Need to Work With?

Next, consider whether the form builder needs to integrate with other software in your workflow, such as CRMs, email marketing tools, or project management systems. Tools like Zoho Forms and HubSpot Forms offer extensive integration options, making incorporating them into broader workflows easier.

Check Data Security and Compliance: Do You Need to Meet Specific Regulatory Requirements?

Ensure the alternative meets those requirements for industries with specific compliance needs—such as healthcare (HIPAA compliance) or finance (GDPR compliance). Cognito Forms and Formsite, for example, cater to these sectors with built-in security and compliance features.

Look for Usability and Support: Is the Platform User-Friendly?

The best tools are not only feature-rich but also intuitive and well-supported. Choose a platform with a user-friendly interface, tutorials, and customer support channels. Platforms like SurveyMonkey and Formstack are known for offering comprehensive support and learning resources, which can make adoption and troubleshooting easier.

NoteForms: The Notion Forms Builder You Didn't Know You Were Missing

How to the Impact of Your New Form-Building Tool: Spotlight on NoteForms

Customize for Engagement: Create Interactive Forms that Resonate with Your Audience

NoteForms allows you to create highly customized forms that resonate with your audience. With options for custom domains, unique design templates, and the ability to implement conditional logic, you can create an engaging user experience. This enhances the visual appeal of your forms and increases user interaction and completion rates.

Leverage Integrations for Efficiency: Streamline Your Data Collection Workflows

NoteForms smoothly integrates with Notion databases, allowing for a smooth flow of information. By connecting with tools like Zapier, email services, and Slack, you can automate the routing of form responses to the appropriate teams or platforms. This ensures that data is efficiently handled without manual entry, significantly reducing administrative overload and errors.

Analyze Your Data for Insights: Use Analytics to Inform Your Decision-Making

NoteForms helps users analyze form submissions directly within Notion. You can track responses, visualize data, and derive insights that inform decision-making. Creating database views as a sub-product allows for a deeper understanding of the collected data, enabling you to adjust your forms based on real-time feedback and trends.

Automate Follow-Ups: Enhance User Experience with Automated Emails

The integration capabilities of NoteForms make it easy to set up automated follow-ups. You can send respondents personalized responses, confirmations, or thank-you messages by linking form submissions to your email marketing or CRM systems. This enhances user experience and helps maintain engagement with your audience, turning initial interactions into lasting relationships.

Regularly Review and Improve Forms: Keep Your Data Collection Strategies Fresh

With NoteForms, you can continuously refine your forms as your needs change. Regularly updating your forms based on feedback, evolving objectives, or new features can improve their effectiveness. Whether adding new fields, adjusting designs, or enhancing logic, the intuitive platform allows you to make changes quickly and efficiently.