10 Best Monday.com Alternatives & Competitors in 2024

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Consider you need to collect data for an upcoming project, so you whip out Google Forms to create a form. Halfway through your project, you should have used Monday.com Forms instead. Building your form on Monday.com would have been more efficient and integrated smoothly with your project board in Monday.com to keep your data organized and readily accessible. If this situation sounds familiar, you’re not alone. Many users have found themselves in this position, falling back on basic form tools instead of the best form software. If you’re looking for an overview of Monday.com Forms, you’ve come to the right place.

This guide will give you a solid understanding of the tool, what it’s good at, and how it can help you. You’ll also learn about some of its alternatives if you decide that Monday.com Forms isn’t the right fit for you.

10 Best Monday.com Alternatives & Competitors in 2024

1. NoteForms: Notion’s Best Friend for Forms

NoteForms stands out as a top Monday.com alternative, especially for teams using Notion as their central workspace. Designed for Notion potential users, NoteForms supercharges the platform by enabling smooth form creation that integrates directly with Notion databases. This makes NoteForms a form builder and a project management solution that streamlines data collection, task management, and collaboration.

Key Features

Smooth Notion Integration

Unlike many competitors, NoteForms allows users to create forms directly from existing Notion databases, storing submissions automatically in Notion DBs. This feature centralizes project management data, reducing fragmentation and saving time.

Customization

With options like custom domains, design logic, and webhooks, NoteForms offers high levels of customization that give users more control over how forms behave and interact with workflows.

Unlimited Forms & Submissions

Unlike other platforms that cap form submissions or charge extra for higher usage, NoteForms offers unlimited forms and submissions, making it cost-effective for startups, educators, and SaaS teams.

Integrations

Sync with tools like Zapier, Slack, and email to ensure a smooth project management workflow and enhanced team communication.

Best for

Notion Users

Teams or individuals who rely heavily on Notion to organize projects and tasks will find NoteForms invaluable for integrating data collection directly into their workflow.

SaaS Startups & Educators

With unlimited submissions and deep customization, NoteForms caters to startups needing a flexible solution for managing customer data or educators organizing student information.

Why NoteForms Over Monday.com?

Monday.com provides a broad project management solution, but for teams already using Notion, NoteForms offers deeper integration, eliminating the need to juggle multiple platforms. This direct link to Notion databases simplifies data entry, workflow automation, and project management, making NoteForms an optimal choice for Notion enthusiasts.

2. ClickUp

ClickUp is a versatile tool that offers a comprehensive suite of features, making it one of the top Monday.com competitors. It combines project management with task tracking, time management, and goal setting. With an easy-to-use interface and rich customization options, ClickUp is an excellent alternative for teams seeking an all-in-one solution.

Key Features

Task automation, custom workflows, and multiple views (list, board, Gantt).

Time tracking and document collaboration within the platform.

Custom roles and permissions for team members.

Best for

Teams are looking for a highly customizable, feature-packed tool that can adapt to various project management needs.

3. Asana

Asana is another top contender known for its simplicity and visual approach to managing tasks and projects. It’s handy for teams that coordinate tasks across different departments or for larger projects where tasks can be visually tracked using timelines, boards, and calendars.

Key Features

Visual project timelines, task dependencies, and project templates.

Ability to assign tasks, set deadlines, and automate recurring tasks.

Best for

Teams need an intuitive and user-friendly interface with powerful project-tracking capabilities.

4. Trello

Trello is a lightweight project management tool using a Kanban-style board layout. It’s simple to use but can be extended with Power-Ups, allowing integration with other tools and additional functionality like time tracking and automation.

Key Features

Kanban-style project boards, drag-and-drop task management.

Integration with other tools through Power-Ups (e.g., Slack, Google Drive).

Best for

Small teams and startups looking for a simple, easy-to-implement project management solution.

5. Wrike

Wrike is an enterprise-level tool offering advanced project management features such as time tracking, resource management, and detailed reporting. It’s designed for teams handling complex projects and multiple departments.

Key Features

Gantt charts, time tracking, resource allocation, and custom workflows.

Collaboration tools that include file sharing, discussions, and approvals.

Best for

Larger enterprises with multiple teams require detailed reporting and collaboration.

6. Smartsheet

Smartsheet combines the familiarity of spreadsheets with project management tools, making it an excellent option for teams that prefer to work with data in grid or table format. It’s highly customizable and integrates with external tools like Microsoft Office and Google Workspace.

Key Features

Spreadsheet-like grid view for managing tasks, Gantt charts, and automation.

Integration with third-party tools like Microsoft Office and Google Workspace.

Best for

Teams that need to manage data-heavy projects with a spreadsheet interface.

7. Airtable

Airtable is a hybrid between a spreadsheet and a database, offering the flexibility to create custom views, forms, and workflows. It's perfect for teams managing data and projects in one platform.

Key Features

Multiple views (grid, form, kanban), deep database customization.

Integration with external apps like Zapier, Slack, and more.

Best for

Teams need more data management alongside their project management tool.

8. Zoho Projects

Part of the Zoho suite, Zoho Projects offers a robust project management platform at a highly affordable price, especially for startups and small businesses. It includes task automation, time tracking, and integration with other Zoho products.

Key Features

Task dependencies, Gantt charts, and real-time collaboration tools.

Smooth integration with Zoho CRM and Zoho Analytics.

Best for

Small businesses or startups looking for a cost-effective solution with native CRM integration.

9. Notion

While Notion is a workspace tool that combines note-taking, task management, and project collaboration, its flexibility makes it a strong competitor in the project management space. Its customizable templates, databases, and collaborative tools enable teams to create tailored workflows.

Key Features

Databases, task boards, and collaborative document editing.

Integration with external tools like Slack and Google Drive.

Best for

Teams are looking for an all-in-one workspace solution with customizability.

10. Basecamp

Basecamp focuses on simplicity and team collaboration. It offers essential project management features like task lists, message boards, and real-time chat without the complexity of more feature-rich platforms.

Key Features

Task lists, message boards, and real-time group chat.

Time tracking and simple project timelines.

Best for

Agencies and small teams need simple project management tools without unnecessary complexity.

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Key Factors to Consider When Choosing a Monday.com Alternative

Usability: How Easy is the Platform to Use?

Adopting a new platform can be challenging for teams, especially if the tool has a steep learning curve. If the solution is simple, team members may be able to use it effectively, leading to satisfaction and a loss of productivity.

Look for tools with intuitive interfaces that are easy to navigate for users of all technical skill levels. Consider whether the platform offers drag-and-drop functionality, straightforward navigation, and customizable templates that help streamline project setup.

Many platforms, like Noteforms, Trello, and ClickUp, offer tutorials, templates, and user-friendly interfaces that allow teams to adopt them quickly. These tools often have free tiers, which you can use to explore the interface before committing to a paid plan.

How to Evaluate

Check if the tool offers onboarding support such as tutorials, help centers, or live chat to assist team adoption.

Ensure the platform supports your team’s workflow by allowing customizable views (e.g., kanban boards, Gantt charts, or task lists).

Scalability: Can the Tool Grow With Your Team?

As your business grows, your project management needs will evolve. Some tools that work well for small teams might need help to handle increased workloads, larger teams, or more complex projects. This can lead to inefficiencies and require another platform switch down the road.

Choose a tool that can scale with your team. The platform should support increasing users, projects, and integrations as your business grows. It’s essential to verify if the tool offers pricing tiers that grow with your company and if it allows upgrading features like advanced analytics, integrations, or automations as needed.

Tools like Wrike and Smartsheet offer strong scalability options. They support small teams as well as large enterprises with features like custom workflows, resource management, and in-depth reporting.

How to Evaluate

Check the pricing model to see if the platform offers flexible plans that can scale as your team expands.

Ensure that the tool can handle more complex workflows, such as adding multiple users with different permissions or managing a higher number of concurrent projects.

Look for features like advanced reporting, time tracking, and resource allocation that become crucial as your team grows.

Customization: How Flexible is the Tool?

Every team has different needs, and a one-size-fits-all approach doesn’t always work. A project management tool that doesn’t offer enough customization may force teams into workflows that don’t suit their processes, making the tool harder to use effectively.

Select a platform that offers deep customization options. The tool should allow you to create custom task lists, project views, and even automations that fit your specific workflow. Tools like ClickUp and Airtable are highly customizable, enabling users to tailor views, automate tasks, and even create custom dashboards.

If your team relies on specific data fields or workflows (like custom task statuses or reporting metrics), ensure the tool allows you to add custom fields, templates, or automations. NoteForms, for example, excels at integrating Notion databases directly into project workflows, allowing teams to create fully customizable forms and submissions.

How to Evaluate

Review whether the tool supports custom workflows and fields.

Check if the platform allows for custom templates and automations to streamline repetitive tasks.

Verify that the tool supports third-party integrations (e.g., with Slack, Google Drive, or Notion) that enhance flexibility and help adapt the tool to your specific processes.

Pricing: Does the Platform Offer Cost-Effective Solutions?

Budget constraints are a common challenge, especially for small businesses or startups. Project management tools can range from free to hundreds of dollars per user per month, making choosing a platform that offers the right balance of features vs. cost essential.

Evaluate the platform’s pricing structure and ensure it aligns with your team’s budget. Some platforms, like Trello and Asana, offer robust free plans for smaller teams or individuals, while others, like Wrike or Smartsheet, provide enterprise-level features but at a higher cost.

Start with a tool’s free plan to explore the basic features, then scale up to higher tiers as your team grows. Some tools, like Airtable and Zoho Projects, offer affordable pricing for small teams while providing advanced features as you scale.

How to Evaluate

Compare pricing tiers and ensure the platform offers value at your required price point.

Look for hidden costs such as user licenses, extra features, or premium integrations that might increase costs over time.

Verify if the tool offers discounts for annual subscriptions or nonprofit organizations.

Integration Capabilities: Does the Tool Integrate with Your Existing Workflow?

Adopting a new project management tool can disrupt existing workflows if it doesn’t integrate well with other tools your team already uses, such as email, Slack, Google Drive, or Notion.

Choose a tool that offers smooth integration with the tools you already use. Tools like ClickUp and Airtable offer numerous integrations with platforms like Google Workspace, Slack, and Zapier, allowing for streamlined workflows without manual workarounds. For teams already using Notion, NoteForms stands out because of its deep integration with Notion databases, making data collection and task management more manageable.

When evaluating integration options, consider whether the tool can automate tasks across multiple platforms (e.g., automatically sending updates from the project tool to Slack or syncing documents from Google Drive).

How to Evaluate

Check each platform's integration library to ensure your tools (such as email, communication apps, and file storage) are supported.

Evaluate if the tool can support API access or integration with Zapier for more advanced workflows.

Look for tools that allow you to automate updates or sync data across multiple platforms, saving time and minimizing manual input.

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We cater to Notion power users, SaaS startups, and educators, solving challenges like inefficient data entry, fragmented workflows, and administrative overload. NoteForms streamlines data collection, centralizes management, and simplifies workflows, boosting productivity while cutting costs for Notion enthusiasts. Create a form for free today with our Notion forms builder!

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Best Practices for Migrating from Monday.com to Another Platform

Map Your Existing Processes and Workflows

Migrating to a new platform can be chaotic. One of the biggest challenges during migration is understanding and mapping out the workflows and processes currently in place. Moving to a new platform with a clear understanding of your team's operations can lead to clarity and misalignment. Before making the switch, take the time to thoroughly document your team’s existing workflows, task dependencies, project timelines, and communication structures.

This will help you replicate or improve these workflows in the new tool. Tools like Notion, Lucidchart, or basic flowcharts can help visualize your processes in this step. Organize your projects into a centralized place, noting critical tasks, milestones, and workflows. This will make it easier to recreate them in the new platform.

Utilize Built-in Migration Features

Manually transferring data from one platform to another can be tedious and time-consuming. With automation, you can avoid losing important data or creating duplicate entries. Many modern project management tools, like ClickUp, Wrike, or Asana, offer built-in migration tools that make it easier to transfer your data, such as tasks, project lists, deadlines, and attachments, from Monday.com into the new system. You can also export data from Monday.com as a CSV file and import it into the new platform if an automatic migration tool is unavailable. Ensure the new platform can import data from CSVs or through native integrations for a smoother transfer. Always back up your data before starting the migration.

Onboard Your Team Effectively

Switching platforms can be overwhelming for team members, especially if the new tool has a different user interface or new features that they’re unfamiliar with. Without proper onboarding, team productivity can drop during the transition phase. Provide training and onboarding sessions to ensure all team members understand how to use the new platform efficiently. Many platforms offer tutorials, webinars, and help centers to get users up to speed.

Assign a project manager or dedicated team member as the go-to person for any migration-related questions or issues. Host a live demo or hands-on session with your team to familiarize them with the new platform’s key features. Tools like ClickUp and Asana offer built-in onboarding tools and templates that make it easier for teams to get started.

Test the New Platform Before the Full Rollout

Fully transitioning to a new platform without prior testing can result in unforeseen issues, such as missing features or data errors, causing workflow disruptions. Run a pilot test with a small team or a single project before migrating everything. This allows you to evaluate how well the new tool supports your workflows and identify any potential issues with data migration or feature compatibility.

You can proceed with the full rollout once the platform meets your needs. Choose a small project to test and ensure the migration includes all critical features, such as task management, reporting, and team communication.

Optimize and Refine Your Workflows Post-Migration

Even after migration, some workflows might not work as smoothly as anticipated. Teams may also find that certain features they used in Monday.com need to be included or work differently in the new platform. After the migration is complete, review your workflows to identify opportunities for optimization. Take advantage of the new features in your chosen platform, such as automations, advanced reporting, or customizable views, to improve your team’s productivity.

Set aside time post-migration to evaluate the transition's success and tweak workflows where necessary. Encourage your team to give feedback on any areas that need improvement. Gather feedback from your team on the new platform and make critical workflow adjustments. Use the new platform's advanced features to enhance productivity and streamline processes further.

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Why NoteForms is the Ideal Platform for Teams Migrating from Monday.com

When searching for a platform to transition from Monday.com, finding a solution replicating Monday.com's features and offering more flexibility, particularly for teams looking to enhance their data collection, workflow automation, and integration capabilities is crucial. NoteForms is an excellent choice, especially for Notion potential users. Here’s why:

Smooth Integration with Notion

NoteForms is explicitly built for teams that use Notion as their core project management and documentation tool. Unlike Monday.com, which operates as a standalone platform, NoteForms provides deep integration with Notion, allowing teams to create, manage, and organize forms directly within their Notion databases.

Why It Matters

Migrating to NoteForms enables teams to keep all their data centralized in Notion while allowing them to customize forms and automate data submissions. This is ideal for users already familiar with Notion’s interface, reducing the learning curve for team members.

Example

If your team already uses Notion to manage projects or documentation, NoteForms allows you to build forms directly from Notion databases and store form submissions within the same system. This helps avoid the fragmentation that can occur with standalone platforms like Monday.com.

Unlimited Forms and Submissions

One of NoteForms's primary advantages is its unlimited forms and submissions, making it highly cost-effective for teams requiring a high data collection volume. Many alternatives, including Monday.com, often limit the number of forms or submissions based on pricing tiers, which can become costly for growing teams.

Why It Matters

Unlimited forms and submissions allow teams to scale without worrying about hitting usage limits or incurring additional costs. This is particularly important for SaaS startups, educators, or data-heavy projects that need to gather information from a large user base.

Example

A startup managing multiple product feedback forms or surveys would benefit from NoteForms’ unlimited submission feature, which ensures that usage limits do not hamper data collection efforts.

Customization and Flexibility

While Monday.com offers customization options, NoteForms excels in providing deep customization. It allows users to modify forms with custom domains, design logic, and webhook integrations. This flexibility ensures that teams can tailor their workflows to specific business needs.

Why It Matters

Customization is critical for teams with unique workflows or specific data management requirements. NoteForms allows users to adjust every element of their forms, from the user interface to automation settings, ensuring the tool adapts to their needs rather than forcing them into a pre-set workflow.

Example

Teams that need to integrate form submissions into complex workflows can use webhooks to connect NoteForms with other tools like Slack or Zapier, enabling automatic notifications or workflow triggers when new form submissions are received.

Centralized Data Collection and Management

Unlike Monday.com, which typically requires exporting data to external platforms for further analysis, NoteForms ensures that all data collected through forms is centralized in Notion. This simplifies data management and enhances collaboration across teams already using Notion for project management, documentation, and communication.

Why It Matters

Centralizing all your data in one platform reduces the need for external tools and enables your team to access project data, form submissions, and analytics in one place. This enhances productivity and simplifies data-driven decision-making.

Example

A team collecting customer feedback through forms in NoteForms can instantly link the input to relevant Notion documents, such as customer profiles or product development plans, streamlining internal processes and ensuring data continuity.

Cost-Effective for Scaling Teams

As teams grow, costs associated with project management tools can skyrocket. With Monday.com, teams often encounter tiered pricing that increases as they add more users or require additional features. NoteForms offers affordable solutions, particularly for Notion-centric teams, by providing a flat rate for unlimited forms and submissions, eliminating the need for complex pricing models.

Why It Matters

Budget-conscious teams, especially startups or educational institutions, can use NoteForms to manage their projects, data collection, and workflows without worrying about rising costs as their needs scale.

Example

A nonprofit organization with limited funding can use NoteForms to create unlimited forms for events, surveys, and fundraising campaigns without facing prohibitive costs as their user base grows.

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NoteForms's Notion forms builder supercharges Notion by enabling smooth form creation that integrates directly with Notion databases. With NoteForms, you can create forms from existing Notion databases, store submissions in Notion databases, and increase productivity with unlimited forms and submissions.

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NoteForms provides robust Notion form customization options to help you create the form you need. You can easily customize your Notion forms by changing the design, adding logic, and integrating with webhooks. You can also create fully embeddable forms and use custom domains to host them.

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