Top 11 Alternatives to Monday Forms

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Getting feedback on your product or service can be tricky, mainly if you use tedious, generic forms to collect information. The challenge only increases when you use the forms to gather data from an external audience, such as users, customers, or clients. This is where Monday Forms comes in. This feature from the popular project management tool, Monday.com allows you to build customizable forms to collect data from any audience, making it one of the Best Form Software solutions available.

Not only do they integrate with the rest of the Monday.com tool, but you can also take advantage of the many templates available to create forms that suit your exact needs. This guide will discuss the best alternatives to Monday Forms to help you reach your goals.

One of the best alternatives to Monday Forms is NoteForm’s Notion Forms. Notion Forms can help you create and customize forms without the complexities of Monday Forms. Instead, you can get to the fun part of designing a form that fits your unique style and collecting the data you need to move forward.

How Monday Forms Work

Monday Forms is a tool that helps users collect, manage, and organize data. It’s part of the Monday.com Work OS, a popular platform for managing work and projects. Users can build forms to gather information from customers, employees, and other stakeholders. Then, they can easily visualize and organize that information in Monday.com’s dashboards and boards.

What Makes Monday Forms Unique?

Monday Forms stands out for several reasons. First, it’s easy to use. The form builder has a simple drag-and-drop interface that requires no technical skills. Anyone on your team can create a form in minutes. Next, it integrates seamlessly with Monday.com boards. When someone fills out a form, the responses automatically populate a linked board. This makes it easy for teams to manage and track form submissions alongside existing projects. Also, Monday Forms has built-in workflow automation. You can set up custom notifications or trigger specific automations to occur when a form is submitted. Finally, Monday Forms supports custom branding, so you can add your logo and color scheme to forms before sharing them.

Typical Uses for Monday Forms

Monday Forms can help teams collect and manage information for many business use cases. Here are a few examples:

Customer feedback surveys

Collect client insights about your products or services and automatically assign follow-up tasks to your team.

Employee onboarding

Use forms to gather new hire details and trigger onboarding workflows.

Project kickoffs

Collect critical information for new projects and map it directly onto boards to keep teams aligned.

Event planning

Manage RSVPs, preferences, and logistics for internal or external events seamlessly.

Why Businesses Might Look for Alternatives

While Monday Forms is a powerful tool, it’s not perfect. Limitations may lead some businesses to look for alternatives. First, there are customization concerns. While Monday Forms allows for essential branding, it doesn’t offer the depth of customization in platforms like Typeform or Jotform. Businesses looking for forms with dynamic designs, multiple question types, or interactive elements may feel restricted.

Next, pricing can be a hurdle. Monday.com’s pricing model can challenge smaller teams or businesses that don’t use other Monday.com tools. Paying for the broader Work OS might feel unnecessary if forms are the primary requirement.

Finally, some industries have specific needs. Industries like healthcare, education, or event management often require specialized features like HIPAA compliance, multi-step forms, or offline access. These are areas where standalone form builders like Formstack or Cognito Forms excel.

Finding the Right Form Tool for Your Business

Choosing the right form builder can significantly impact your business operations. While Monday Forms is excellent for teams already invested in the Monday.com ecosystem, alternatives can offer enhanced customization, budget-friendly options, and advanced features. By exploring your options, you can ensure that your form-building tool aligns perfectly with your business’s unique needs and goals.

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How to Use Monday Forms Effectively

Monday Forms is a versatile tool that enhances productivity and integrates seamlessly into workflows. Let’s break down how you can use it effectively:

Setting Up a New Form

1. Access the Forms View

Go to the relevant Monday.com board and choose the Forms view. This view links the form directly to the board, enabling an automatic population of responses into the board’s rows.

2. Customize the Layout:

Add fields using the drag-and-drop builder. Field options include text boxes, dropdown menus, dates, checkboxes, and more. For a feedback form, for example, include fields like Name, Email Address, Feedback Comments, and Rating.

3. Brand the Form

Add your company’s logo and adjust colors to match your brand identity. A professional, branded form builds trust with respondents.

Pro Tip

Ensure field labels are clear and concise to avoid confusing respondents.

Integrating Forms into Workflows

One of Monday Forms’ key features is its integration with Monday.com boards:

1. Field Mapping

Map each form field to a corresponding column on your board. For example, for an event registration form, map Name to a Participant Name column and Email to a Contact Info column.

2. Use Automations

Create automated workflows triggered by form submissions. For example, notify team members when a form is submitted. Automatically assign tasks based on responses (e.g., route customer inquiries to the appropriate department).

Sharing your form effectively ensures it reaches the right audience:

1. Public Link

Generate a unique link to share via email, social media, or newsletters.

Benefit

Simplifies the process of reaching a broader audience.

2. Embed the Form

Add the form to your website or landing page. For example, you could Embed an event registration form on your homepage for easy access.

3. Use QR Codes

Generate QR codes for offline sharing, such as brochures, posters, or business cards.

Benefit

It makes it easier for respondents to access your form directly.

Analyzing Form Submissions

Form responses aren’t just stored. They’re actionable and insightful:

1. Visualize Data

Use Monday.com’s views to analyze submissions. For example, display event RSVPs in a calendar view. Prioritize customer feedback using the Kanban view.

2. Filter and Sort Entries

Organize submissions based on specific criteria, such as submission date, priority, or status. For example, Filter supports tickets by urgently addressing high-priority issues first.

Enhancing Collaboration

Monday Forms promotes teamwork and transparency:

1. Centralized Data

Team members can access all submissions from the linked board in real-time.

Benefit

Eliminates the need for manual updates or external spreadsheets.

2. Comment on Entries

Use Monday.com’s commenting feature to discuss specific submissions directly within the board. For example, an HR team can collaborate on a candidate’s application by tagging each other in comments.

3. Assign Tasks

Convert form responses into actionable tasks. For Example, Assign customer support tickets with deadlines and follow-up notes to team members.

Best Practices for Using Monday Forms

1. Test Before Launch

Submit a few entries yourself to identify potential errors or issues with automation triggers.

2. Keep Forms Concise

Focus on collecting only essential information to improve response rates.

3. Acknowledge Respondents

Set up automation to send a thank-you message or confirmation email upon submission.

4. Analyze and Act on Data

Regularly review form responses for actionable insights and trends.

Real-Life Examples

1. Customer Feedback

A software company collects user feedback through a form and routes it to their product development team for analysis and improvement suggestions.

2. HR Onboarding

An HR team automatically gathers new hire details, such as contact information and role preferences, and automatically triggers onboarding workflows.

3. Event Planning

A marketing team uses a form to collect attendee RSVPs and maps responses to a board to track attendance, dietary preferences, and follow-ups.

This breakdown ensures that every feature and capability of Monday Forms is understood and effectively utilized to streamline workflows and improve productivity.

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Why Consider Alternatives to Monday Forms?

Cost and Budget Constraints: Finding Affordable Alternatives to Monday Forms

Monday Forms belongs to the larger Monday.com platform, which can get pricey as you add more features and users. While the tool has robust capabilities for managing data collection, small businesses or startups with limited budgets may find its pricing system hard to justify, especially if they only need basic form-building functionalities.

Look for free or low-cost alternatives if you’re on a tight budget. For example, Google Forms is a user-friendly tool that integrates seamlessly with Google Workspace. This form builder has essential features for creating forms and won’t cost you a dime. Jotform offers a free plan with various templates and integrations for small businesses looking for a more affordable option.

Advanced Features and Customization Needs: Do You Require More Than Monday Forms Can Offer?

While Monday Forms allows for basic form creation and field mapping, users seeking advanced customization options, such as complex conditional logic, advanced design customization, or custom workflows, may need more than Monday Forms.

Alternatives to Consider

Typeform is known for its sleek, customizable designs and sophisticated conditional logic. This tool enables businesses to create highly interactive and visually engaging forms. Formstack offers advanced features like A/B testing, conditional logic, and integrations with a wide array of business tools, making it ideal for businesses needing more complex functionality.

Limited Integrations and Third-Party Connectivity: Finding a Tool That Connects with Your Existing Software

Though Monday.com integrates with various platforms, some businesses may need more specific or deeper integrations with other tools outside the Monday ecosystem. For example, if your team relies on specific CRM, accounting software, or custom business applications, Monday Forms' integrations may be limited.

Alternatives to Consider

Zapier is a tool that can connect with thousands of apps. If you're looking to automate workflows between your forms and over 2,000 other platforms, including CRM tools, email marketing software, and social media channels, Zapier is a great choice. Wufoo is another form builder that integrates with various third-party apps, including PayPal, Salesforce, and Dropbox, offering businesses flexibility in managing their data.

Usability and Ease of Use: Finding a Simple Form Builder for Your Team

While Monday Forms is user-friendly for those familiar with the Monday.com interface, newcomers or non-technical users may find the platform’s learning curve steep. The rich feature set, though powerful, might overwhelm users who only need basic form-building functionalities.

Alternatives to Consider

Google Forms is intuitive and simple to use. This tool offers a straightforward design process that’s easy to understand, making it suitable for businesses without a dedicated IT team. SurveyMonkey is another option known for its user-friendly interface. This tool is excellent for companies deploying surveys and forms with minimal setup time.

Scalability for Growing Businesses: Will Your Form Tool Grow With Your Organization?

As businesses scale, they often require more advanced features such as deeper data analytics, integrations with enterprise systems, and larger storage capacities. Monday Forms’ scaling capabilities are tied directly to the broader Monday.com platform, which may not be cost-effective or adaptable for large organizations.

Alternatives to Consider

Formstack provides enterprise-level solutions with more advanced features and scalability options for growing organizations, including workflow automation and sophisticated reporting tools. Typeform offers robust scalability and customization with premium plans that include advanced analytics and integrations.

Focus on Specific Use Cases: How Specialized Are Your Form Needs?

Monday Forms is a general-purpose tool designed to streamline workflows and collect data. However, businesses with particular use cases may require more specialized features that Monday Forms cannot accommodate.

Alternatives to Consider

Eventbrite is a specialized platform designed for event management if you’re using forms to collect RSVPs or registrations for events. For businesses that require databases and project management tools in conjunction with forms, Airtable’s flexible solution allows you to manage data in a spreadsheet-like interface with advanced customizations.

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Top 11 Alternatives to Monday Forms

1. NoteForms

2. Jotform: Best for Advanced Features with a Free Plan

Jotform is a versatile form builder with extensive features. It offers free and paid plans and hundreds of templates, integrations, and powerful customization tools.

Key Features

An extensive collection of templates for various industries.

Conditional logic for creating dynamic forms based on user inputs.

Integration with popular third-party apps (PayPal, Salesforce, Dropbox).

Payments processing options.

User-friendly drag-and-drop builder.

Ideal For

Small to medium-sized businesses need more customization and integrations without breaking the bank.

3. Typeform: Best for User-Friendly and Visually Appealing Forms

Typeform is known for its clean, interactive form design that encourages user engagement. It allows you to create conversational forms that feel more like a dialogue with the user, making it ideal for surveys, feedback forms, and lead generation.

Key Features

Beautiful, customizable templates with a focus on user experience.

Conditional logic to create personalized experiences.

Integration with over 100 apps, including Google Sheets and Zapier.

Analytics dashboard to view form performance.

Mobile-responsive design.

Ideal For

Businesses seek an engaging, user-friendly form-building platform that prioritizes aesthetics and interactivity.

4. Wufoo: Best for Customizable Forms with Extensive Integrations

Wufoo offers a powerful form builder with extensive customization options, including themes, CSS editing, and the ability to create complex forms. It also integrates with a variety of other tools and platforms.

Key Features

Customizable templates with the option to add custom CSS.

Built-in reporting tools and analytics.

The advanced form features include payment collection and file uploads.

Integration with tools like Salesforce, PayPal, Dropbox, and Mailchimp.

Ideal For

Businesses that require both ease of use and extensive customization options.

5. Formstack: Best for Enterprise-Level Solutions

Formstack is an enterprise-grade form builder with powerful features like workflow automation, data security, and detailed analytics. It's ideal for larger organizations or those with complex form-building needs.

Key Features

Advanced form-building features like conditional logic, workflows, and A/B testing.

Robust analytics and reporting.

HIPAA-compliant for secure data collection in healthcare and other sensitive sectors.

Integrations with a wide range of tools (Salesforce, HubSpot, PayPal, etc.).

Ideal For

Large businesses, healthcare organizations, or companies need secure, scalable form-building solutions.

6. SurveyMonkey: Best for Surveys and Feedback Collection

SurveyMonkey is a widely recognized tool for collecting feedback, conducting surveys, and gathering market research. It provides powerful analytics and integrations to make data collection efficient and actionable.

Key Features

Comprehensive survey templates and question types.

Advanced analytics for in-depth survey analysis.

Integration with popular CRM and email marketing tools.

Survey sharing via email, social media, or web embedding.

Ideal For

Organizations looking to collect customer feedback, run market research or conduct employee engagement surveys.

7. Airtable: Best for Data Management with Forms

Airtable is a hybrid tool that combines database features with form creation. It allows businesses to collect data through forms and then manage it within a highly flexible and visual database interface.

Key Features

Powerful data management with a spreadsheet-like interface.

Customizable forms with drag-and-drop functionality.

Real-time collaboration and sharing.

It integrates numerous tools and apps (Zapier, Slack, Gmail).

Can handle complex workflows and project management.

Ideal For

Teams or businesses that need both form-building and robust data management or project tracking capabilities.

8. Cognito Forms: Best for Creating Complex Forms with Ease

Cognito Forms is a powerful form builder for businesses that need advanced features like conditional logic, multi-page forms, and file uploads. Its easy-to-use interface makes it suitable for even complex form-building needs.

Key Features

Built-in features for creating forms with advanced logic, payments, and file uploads.

Option for custom branding and styles.

Encryption and secure data collection.

Payment processing integration with Stripe, PayPal, and Square.

Ideal For

Businesses that need complex forms and integration with payment systems.

9. Formsite: Best for Customizable Data Forms

Formsite is a form-building tool ideal for businesses requiring highly customizable and secure forms. It offers many features and templates, making it suitable for simple and complex forms.

Key Features

Drag-and-drop form builder.

Advanced conditional logic and multi-page forms.

Integration with payment systems, CRM tools, and more.

Strong data encryption and security features.

Ideal For

Businesses that prioritize security and customization in their forms.

10. Paperform: Best for Highly Customizable Forms with a Focus on User Experience

Paperform is a versatile form builder that focuses on user experience. It lets users create forms, surveys, and landing pages that match their brand’s style.

Key Features

Full customization options with access to HTML and CSS.

Built-in payment integrations, including Stripe and PayPal.

Conditional logic for dynamic forms.

Integrates with tools like Google Sheets, Mailchimp, and Zapier.

Ideal For

Users are looking for complete control over their form design and functionality.

11. Zoho Form: Best for Integration with Zoho Suite

Zoho Forms is an easy-to-use form builder that integrates seamlessly with the Zoho suite of tools. This makes it an excellent choice for businesses already using Zoho for CRM, project management, and other tasks.

Key Features

Pre-designed templates and advanced form-building options.

Integration with other Zoho apps (CRM, Analytics, Campaigns).

Multi-user collaboration and workflow automation.

Conditional logic and file upload support.

Ideal For

Businesses using the Zoho ecosystem for a streamlined workflow.

Summary of Alternatives

These 11 alternatives to Monday Forms offer various features tailored to different business needs, from simple forms to complex workflows. Whether you need a free, easy-to-use solution like Google Forms or a powerful enterprise-grade tool like Formstack, there’s a platform out there that fits your requirements.

The right choice will depend on your budget, customization needs, scalability, integrations, and how complex your forms need to be.

Choosing the Best Alternative for Your Business

Choosing the right form tool starts with defining your goals. What do you want to accomplish with your forms? Are you looking to build a simple feedback survey or a complex multi-step process? Understanding your objectives will help you narrow down your options.

For example, if you want to collect basic information with minimal fuss, Google Forms or Jotform may fit the bill. But if you wish to have advanced functionality like conditional logic, payment processing, or workflow automation, you’ll want to look at options like Formstack or Cognito Forms.

Budgeting for Form Tools

Pricing is an essential factor when choosing software. Here are a few pricing structures to consider:

Free Plans

If you're on a tight budget, tools like Google Forms, Jotform (with a free plan), and Typeform offer basic features at no cost, making them suitable for personal use or small businesses.

Affordable Paid Plans

If you're willing to invest in a more feature-rich platform but don’t need an enterprise solution, platforms like Paperform, Wufoo, and Cognito Forms offer affordable plans with advanced functionality.

Enterprise Solutions

If your business requires robust security, scalability, and extensive integrations, consider platforms like Formstack or SurveyMonkey. These tools often have higher pricing tiers but offer significant value for larger teams or businesses in regulated industries.

User Experience Matters

The user interface and ease of use also factor into your decision. You want an intuitive platform to create, customize, and manage forms with minimal effort. Consider the following:

Easy Setup and Minimal Learning Curve

Platforms like Google Forms and Jotform are highly intuitive and easy to use, making them excellent choices for businesses without a dedicated IT or development team.

Customization Options

If customization is necessary, Paperform and Typeform allow you to design visually appealing forms that align with your branding and user experience goals.

Advanced Customization

Wufoo and Formsite provide more advanced options for businesses that need detailed control over form design, including CSS or HTML customization.

Integration Capabilities Matter

As your business grows, you may need your forms to integrate with other tools in your ecosystem. Consider the following integrations:

For Smooth Integration

If you already use popular software like Google Workspace, Salesforce, or Mailchimp, look for form tools that directly integrate these platforms. For example, Jotform, Typeform, and Airtable offer integrations with dozens of popular business tools.

For Payment Collection

If you need to process payments or donations, platforms like Cognito Forms, Wufoo, and Formstack have built-in payment processing features that integrate with PayPal, Stripe, and other payment systems.

For Workflow Automation

If you need to automate workflows or trigger actions based on form submissions, consider Zapier-compatible platforms, such as Airtable, Formstack, and Jotform. These integrations allow you to send form data to other applications automatically.

Security and Compliance Needs

Security and compliance should be a top priority for your forms if they will handle sensitive data, such as personal information or financial details.

HIPAA Compliance

If you work in the healthcare industry or with sensitive health-related data, platforms like Formstack are HIPAA-compliant and offer secure data encryption.

If your business operates within the European Union or serves customers, ensure your form-building tool is GDPR-compliant. Tools like Jotform and SurveyMonkey offer data protection features that help companies comply with data privacy regulations.

Advanced Encryption

Look for platforms like Cognito Forms and Wufoo, which provide encryption options for secure data storage.

Support and Customer Service

Another important consideration is your form tool's level of customer support, especially if you encounter issues or have questions as you implement your forms.

24/7 Support

Enterprise-level platforms like Formstack and SurveyMonkey often provide 24/7 customer support through chat, email, or phone to assist with troubleshooting.

User Community

For DIY help, platforms like Jotform and Airtable have active user communities and extensive online resources, such as forums, knowledge bases, and tutorial videos.

Personalized Help

If you need one-on-one help with form creation or technical setup, Paperform and Wufoo offer customized customer support through email or live chat.

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NoteForms Notion forms builder allows you to create forms that integrate seamlessly with existing Notion databases. Get started by picking a database for which you want to collect information and customize your form to your liking. When users submit your form, their responses automatically populate your Notion database. You can create as many forms as you want, and there are no limits to the number of submissions.

Customize Forms and Workflows to Support Your Unique Needs

With NoteForms, you can fully customize your forms to support your specific data collection needs. Customize the form’s domain and design to fit your preferences or brand. Create conditional logic to show or hide questions based on users’ responses. Set up webhooks to send submissions to other platforms to automate your workflows. You can even write submissions to the body of a designated Notion page and create custom database views to organize your data.

Boost Productivity With Notion-Specific Features

NoteForms’s Notion-specific features help users boost productivity and improve data collection processes. For example, you can create forms that support Notion’s relation and people properties to streamline data entry for complex databases. Instead of manually entering this information, you can use forms to collect the same data more efficiently and accurately. With NoteForms, you can improve your existing Notion workflows to reduce administrative overload and save time.