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Consider you’re knee-deep in a time-sensitive project when the online form you’re using suddenly crashes. You’ve spent hours creating this form, and now you have no clue if your data has been saved or if I’ll have to start over from scratch. You could lose valuable time that your team doesn’t have to spare. This is just one of the many issues that can arise when using Formstack to collect information online. You might be looking for alternatives if you’re in a similar situation.

This guide will help you find the best Form software stack alternatives in 2024. Choose a solution that meets your needs and avoids the hassle of transferring your data later. Notion forms by NoteForms are an excellent alternative to Formstack for collecting information online. They help you create customizable forms that integrate smoothly with your existing Notion workspace, making your data collection projects more effortless and less stressful.

Why Look for Formstack Alternatives

Formstack Alternatives

Formstack is a versatile form-building and workflow automation platform designed to streamline data collection, manage workflows, and simplify business processes. Initially known for its easy-to-use form builder, it has expanded its capabilities to include e-signatures, document generation, and automated workflows. It’s widely used across industries, including healthcare, finance, and education, to create forms, surveys, and workflows without requiring extensive coding knowledge.

Key Features of Formstack

Drag-and-Drop Form Builder

The core feature of Formstack is its intuitive drag-and-drop form builder, which allows users to create custom forms easily. Users can add fields, adjust layouts, and set conditional logic without writing a single line of code. Forms can be customized to match branding guidelines with themes, colors, and font options.

Statistic

According to Formstack, businesses using their forms can reduce the time spent on manual data entry by up to 25%.

Workflow Automation

Beyond form creation, Formstack provides workflow automation tools that allow teams to streamline their processes. Users can set up automatic workflows for data routing, approvals, and notifications.

For instance, once a form is submitted, it can trigger actions such as sending a confirmation email, notifying team members, or updating CRM systems.

Document Generation & E-Signatures

The platform integrates document generation and e-signature features, enabling users to create contracts, agreements, and other official documents directly from submitted form data.

This primarily benefits HR and sales departments, where contracts can be generated and signed electronically without leaving the platform.

Integrations

Formstack integrates smoothly with various third-party apps, including Salesforce, Google Sheets, Mailchimp, etc. This enables teams to connect Formstack with their existing software ecosystem and automate repetitive tasks.

Data Security & Compliance

Formstack complies with industry standards such as GDPR, HIPAA, and PCI-DSS, making it a trusted choice for industries that handle sensitive data, like healthcare and finance.

Analytics & Reporting

Users can analyze form submissions with built-in analytics, helping businesses gain insights into response rates, completion times, and user behavior. These insights can then be used to improve forms and workflows.

Why Look for Formstack Alternatives?

While Formstack is a powerful tool, some users may need to explore other options for several reasons. Here are some key considerations:

Ease of Use

Formstack’s Perspective

Although Formstack offers a straightforward interface, some users might find it less intuitive, especially when setting up complex workflows or conditional logic. This can lead users to seek alternatives that offer a more user-friendly design.

User Feedback

Based on user reviews on G2, some users appreciate Formstack’s functionality but feel that the learning curve is steep for those unfamiliar with digital forms. This is especially true for businesses that must train multiple employees to use the platform.

Pricing Concerns

Cost Structure

Formstack's pricing can become expensive, particularly for small businesses that need more advanced features or multiple users. Their plans range from $99/month to $299/month, which can add up for teams needing scale.

Alternative Options

Other form-building tools might offer more affordable pricing plans or better cost-to-feature ratios. For example, Jotform and Typeform provide free basic plans with robust features, which might be sufficient for smaller teams.

Feature Set Limitations

Customization and Scalability

Although Formstack offers many customization options, some users find it limited compared to competitors. For instance, it may not provide as extensive third-party integrations or advanced form logic as is needed for more complex operations.

User Preference

Users seeking specific functionalities, such as deep integration with other apps or tools, might find that competitors offer a better solution.

User Feedback & Reviews

Feedback from Business Owners

Many users find Formstack suitable for primary data collection and workflow needs. However, those who need advanced features, like more extensive app integrations or highly customizable forms, might consider alternatives that excel in those areas.

Statistics

According to G2, Formstack has a 4.3/5 rating. Positive reviews highlight its ease of integration and automation features. However, critiques often point to issues with customization and value for money.

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10 Best Formstack Alternatives

Formstack Alternatives

Formstack is a robust online form builder with multiple advanced features to help businesses collect data efficiently. However, it’s not the only option available. Look at these 10 Formstack alternatives to find a better fit for your goals and budget.

1. Boost Workflow Management with NoteForms for Notion

Formstack Alternatives

NoteForms is designed to enhance data collection and streamline workflow management, especially for users within the Notion ecosystem. Unlike general form builders, NoteForms integrates directly with Notion databases, allowing for smooth form creation that feeds directly into a business’s existing workflow.

Key Features

Direct Integration with Notion

Users can create forms directly from existing Notion databases and save responses into Notion, simplifying data management. This integration eliminates the need for external tools, thus reducing the complexity of transferring data from forms to Notion.

Example

A project management team can use NoteForms to collect client feedback and automatically update project details in their Notion dashboard.

Complete Customization & Advanced Logic

NoteForms offers complete control over form design, including custom domains, design elements, and advanced logic to create conditional forms that adapt based on user inputs. Users can make forms look as visually cohesive as the rest of their brand by adjusting colors and fonts and adding logos or custom URLs.

Statistic

Companies that use branded forms see an increase in form completion rates by up to 25% as users feel more confident about data security.

No-Code Form Building in Notion.

NoteForms supports Notion-specific columns, such as relation and people columns, allowing more nuanced data entry and management. Users can also write responses to the page body and create embedded forms within their Notion workspace, enhancing data collection efficiency.

Pricing

NoteForms offers competitive pricing and no submission limit, and users can get started for free. The service is designed for Notion enthusiasts, SaaS startups, and educators looking to improve data entry and workflow.

2. ClickUp: More Than Just a Form Builder

Formstack Alternatives

ClickUp is a versatile project management and productivity tool with a form-building feature. It’s designed to support teams by streamlining tasks, projects, and communication, with the added benefit of workflow automation through forms.

Key Features

Drag-and-Drop Form Builder

Users can effortlessly create and manage multiple forms, with the ability to assign responses directly to tasks, projects, or team members. The intuitive drag-and-drop interface makes it easy for teams to set up forms without extensive technical knowledge.

Real-World Application

Teams can create client feedback forms and assign action items directly from form responses, ensuring no feedback gets lost.

Comprehensive Team Collaboration

ClickUp excels at integrating forms into a larger workflow, allowing users to tie form responses to projects or specific tasks automatically. Real-time editing and collaboration mean team members can collectively edit form layouts or adjust questions, ensuring a smooth partnership.

Integration & Scalability

ClickUp works smoothly with over 1,000 apps, including Slack, Google Workspace, and Trello, making it easy to incorporate into existing workflows.

Statistic

According to ClickUp, businesses report a 62% increase in project efficiency after integrating its tools into their daily operations.

Pricing

ClickUp offers a free plan with limited features, and paid plans start at $7/month per user. Custom plans are available for enterprise needs.

3. Google Forms: The Quick and Simple Form Tool

Formstack Alternatives

Google Forms is an essential yet effective tool for creating surveys, quizzes, and simple forms. It’s best for users who need a quick, no-frills solution to gather data without additional expenses.

Key Features

Simple, User-Friendly Interface

Creating forms is straightforward, with options for adding multiple-choice, checkboxes, and dropdowns. Users can customize the forms with themes, images, and videos to make them more engaging.

Real-Time Collaboration & Data Analysis

One of Google Forms’ strengths is real-time collaboration. Multiple users can edit the same form, making it easy for teams to work together. The responses are automatically synced to Google Sheets, allowing users to analyze data without needing manual exports. Example: Educational institutions use Google Forms for quick surveys and automatically generate visual data reports in Google Sheets, streamlining grading or attendance tracking.

No Additional Cost

Google Forms is free for anyone with a Google account, making it one of the most cost-effective solutions for basic form creation.

Statistic

Research shows that nearly 50% of small businesses prefer using free tools like Google Forms for primary data collection needs.

Pricing

Free for individual users, with expanded features available via Google Workspace starting at $6/month.

4. Jotform: Versatile, No-Code Online Form Builder

Formstack Alternatives

Jotform is a versatile no-code online form builder designed for users who need a simple yet powerful solution to create forms for various purposes, such as surveys, feedback collection, and event registration.

Key Features

Drag-and-Drop Interface

Users can easily design and customize forms without needing any coding skills. The drag-and-drop builder allows quick adjustments to layout, fields, and design. This ease of use is precious for teams that must create forms quickly and efficiently.

Conditional Logic & Payment Integration

Jotform supports conditional logic, meaning forms can adapt based on user responses, leading to more dynamic and personalized data collection. It also integrates with multiple payment gateways, making it ideal for businesses that need to collect payments directly through forms.

Statistic

Jotform’s integration with over 150 apps makes it one of the most versatile form builders.

Extensive Template Library

With over 10,000 pre-made templates, users can find a design that suits their needs and customize it further.

Example

Event planners can use Jotform’s registration templates to streamline the attendee signup process.

Pricing:

Free for basic features, with paid plans starting at $34/month. Non-profits and educational institutions receive a 50% discount.

5. SurveyMonkey: A Leader in Collecting and Analyzing Data

Formstack Alternatives

SurveyMonkey is one of the most well-known survey platforms, offering robust data collection and analysis tools. It is ideal for users needing feedback, opinions, or market research data.

Key Features

Customizable Survey Templates

Users can start with pre-made templates or design their surveys from scratch. The platform offers various question types, including multiple-choice, Likert scale, and open-ended questions.

Example

Businesses can create customer satisfaction surveys to gauge client feedback on products or services.

Data Analysis Tools

SurveyMonkey offers powerful data analysis tools, enabling users to generate charts, graphs, and reports from the collected data. The platform’s AI-driven insights can help identify trends and response patterns, making it easier to understand audience feedback.

Advanced Conditional Logic

Surveys can be designed to adapt based on user inputs, offering a more personalized experience. This is particularly useful for complex surveys that need to route respondents based on their answers.

Pricing

A Free plan with basic features is available. Paid plans start from $25/month per user, with a minimum of three users required.

6. Typeform: Engage Respondents with Interactive Forms

Formstack Alternatives

Typeform offers a conversational approach to form building, focusing on creating engaging and interactive experiences. It’s suitable for businesses that want to collect data in a more user-friendly and engaging way.

Key Features

Conversational Design

Forms created with Typeform guide users through a one-question-at-a-time interface, making the experience more like a conversation than a static survey. Example: Businesses can use Typeform for lead generation forms that feel more interactive, helping to increase engagement rates.

Mobile Responsiveness

Typeform designs are optimized for mobile devices, ensuring a smooth user experience across all platforms. This is particularly valuable for reaching audiences who primarily use mobile devices.

Conditional Logic & Data Integration

The platform supports advanced conditional logic, which means you can create paths that adapt to the user’s answers.

Statistic

Typeform integrates with over 500 apps, including Zapier, Mailchimp, and Google Sheets, allowing users to automate workflows smoothly.

Pricing

There is a free plan available. Paid plans start at $29/month for basic features, with more comprehensive plans available at $50/month for three users.

7. Cognito Forms: Flexible Forms and Workflows

Formstack Alternatives

Cognito Forms provides an all-in-one solution for creating forms, collecting data, building workflows, and processing payments. It’s particularly well-suited for businesses that need flexibility and extensive capabilities.

Key Features

Highly Customizable Forms

Users can design forms tailored to their needs, from simple feedback forms to more complex registration workflows. Pre-made templates make it easy to start, and customization options allow users to modify every form element.

Payment Collection

Cognito Forms supports direct payment collection through various gateways, making it ideal for e-commerce or businesses that require payment processing via forms.

Example

Small businesses can use Cognito Forms to sell products directly through order forms with payment options.

Integration & Workflow Automation

The platform integrates with tools like Zapier, QuickBooks, and Microsoft Office, allowing businesses to automate workflows and manage data efficiently.

Pricing

A Free plan is available; paid plans start at $15/month for two users.

8. Wufoo: User-Friendly Form Builder with Robust Features

Formstack Alternatives

Wufoo is a cloud-based form builder that allows users to create customized forms without coding. It’s known for its straightforward, no-code interface and robust data collection features.

Key Features

User-Friendly Interface

Wufoo offers a drag-and-drop builder, which simplifies the process of designing forms. Users can quickly set up forms with various field types (text, checkboxes, file uploads).

Conditional Logic & Payment Options

Wufoo supports conditional logic like other advanced platforms, allowing for more dynamic forms. It also integrates with multiple payment processors for direct transactions.

Example

Freelancers can use Wufoo to create client intake forms that process deposit payments.

Data Export & Analysis

Users can export form data to various formats (Excel, CSV) for further analysis, making it easy to manage and interpret results.

Pricing

The basic plan is free. Paid plans start at $14.08/month, with higher tiers offering more features and multiple user accounts.

9. Formsite: Create Forms, Surveys, and More

Formstack Alternatives

Formsite provides a robust platform for creating forms, surveys, and workflow automation. It suits businesses looking to integrate form data into existing systems and streamline processes.

Key Features

Team Collaboration

Formsite allows multiple team members to work on the same project in real-time, which is valuable for larger businesses and teams that must collaborate on form design.

Statistic

Over 65% of users report improved project efficiency after implementing Formsite’s collaborative features.

Mobile-Friendly & Secure

All forms are mobile-responsive, and the platform emphasizes data security, ensuring that sensitive information is protected.

Example

Companies dealing with confidential data, like HR departments, use Formsite to manage recruitment forms securely.

Wide Range of Integrations

Formsite integrates with third-party services, such as Salesforce, Dropbox, and Google Sheets, enabling businesses to streamline their workflow.

Pricing

A free plan with limited features is available. Paid plans start at $21/month and offer annual billing options.

10. Zoho Forms: Part of the Larger Zoho Ecosystem

Formstack Alternatives

Zoho Forms is part of the broader Zoho suite, providing an easy way for users to create professional forms, automate workflows, and manage data collection effectively.

Key Features

Integration with Zoho Ecosystem

Zoho Forms integrates smoothly with other Zoho products like Zoho CRM, making it ideal for businesses already using the Zoho suite. This allows for more efficient customer data management and automation.

Example

Sales teams can collect leads through Zoho Forms and automatically sync the data to Zoho CRM for immediate follow-up.

Offline Functionality

Users can collect data offline; the responses will sync once the device returns online. This feature is precious for businesses with inconsistent internet access.

Visual Analytics & Reporting

Zoho Forms provides visual analytics tools to help users understand form responses and monitor key metrics in real-time.

Pricing

Free plan with limited features. Paid plans start from $10/month, offering additional functionality and higher response limits.

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Additional Insights to Help Choose the Right Formstack Alternative

Formstack Alternatives

The Perks of Switching to Formstack Alternatives

Businesses seek alternatives to Formstack for several reasons. Exploring these options can help companies identify a better fit for their unique needs, leading to improved business operations.

Ease of Integration

One critical benefit of considering other tools is better integration capabilities. While Formstack integrates with many platforms, some alternatives offer smoother or more specific integrations with CRMs, CMSs, or project management tools. For example, Jotform integrates with over 150 services, including popular platforms like Google Sheets, Salesforce, and Slack. Similarly, Zoho Forms smoothly integrates with the Zoho CRM suite, providing an integrated ecosystem for business operations.

Stat Insight

A survey by G2 Crowd shows that 85% of businesses prioritize integration compatibility when choosing a new SaaS tool, emphasizing how important smooth connectivity is for daily operations.

Customization

Customization flexibility is another critical aspect where alternatives shine. While Formstack offers customizable features, tools like Typeform and Cognito Forms allow users to create highly engaging, branded forms without needing technical skills. This can help businesses present forms that match their brand aesthetics, enhancing user experience.

Example

Typeform’s interactive design makes forms feel conversational, leading to higher completion rates. Users report a 30% increase in form completions after switching to more interactive alternatives.

Affordability

Another significant benefit is affordable pricing plans. While Formstack’s pricing can be steep, especially for smaller businesses, alternatives like Google Forms (free for basic use) and Jotform offer a range of tiered plans, allowing companies to scale as needed without a significant cost burden.

User Feedback

Reviews from Capterra show that 72% of small businesses prefer alternatives with scalable, affordable pricing structures that don’t compromise on essential features.

Your Roadmap for Choosing a Formstack Alternative

Finding the suitable Formstack alternative doesn’t have to be complicated. Follow these steps to identify the best tool for your business.

Define Your Needs

Start by understanding what you need from a form builder.

Ask questions like

What are the primary uses for your forms? Do you need basic survey features or advanced options like conditional logic or payment processing? For instance, businesses handling payments prefer Cognito Forms due to its robust payment features, while those needing simple surveys stick to Google Forms.

Look for Integration Compatibility

Ensure the new tool integrates with your existing systems, such as CRM (e.g., Salesforce), cloud storage (e.g., Dropbox), or email marketing platforms (e.g., Mailchimp). Failing to check integration compatibility could lead to workflow disruptions. Tools like Zoho Forms integrate perfectly with Zoho’s ecosystem, making it a preferred choice for existing Zoho CRM users.

Example

SurveyMonkey offers over 100 integrations, including marketing and analytics tools, making it a versatile option for data-driven businesses.

Trial and Feedback

Take advantage of free trials offered by most form builder tools. This allows you to assess user-friendliness, feature availability, and how well the software fits into your workflow. Gather feedback from team members to ensure everyone is comfortable using the new platform. Wufoo and Formsite offer free trials with the most features available, helping companies make informed decisions.

Smoothly Transitioning from Formstack to Another Tool

Switching from Formstack to another platform doesn’t have to be painful. Follow the following tips to ensure a smooth transition.

Exporting Data

One of the first steps is to export existing data from Formstack. Most alternatives, like Jotform and Zoho Forms, allow users to import data from other tools, making the transition smoother. To facilitate easy migration, export forms and templates and submit data in standard formats (e.g., CSV or Excel).

Learning Curve

Every new tool has a learning curve. Consider a platform that offers training resources, tutorials, and dedicated customer support to help with onboarding. For example, ClickUp provides 24/7 support and comprehensive tutorials to make the setup process more accessible.

Tip

Choose alternatives with intuitive interfaces and drag-and-drop builders to minimize your team's learning time.

Customizing New Forms

When switching, customize your new forms to maintain branding consistency. Tools like Typeform and Jotform offer a wide range of customization options, from color themes to custom CSS, ensuring that your brand identity is retained across platforms.

Example

Companies that switch to Typeform report a smoother transition due to its user-friendly customization features, which allow them to replicate the look and feel of their old forms easily.

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